Legal PA-Corporate

3 weeks ago

Dublin, Dublin City, Ireland Link Personnel Full time

Our Client, following a recent Merger with a Top Irish Law Firm, is new to the Irish Market. Offering a very competitive salary and a wide range of Benefits this is a great role for an experienced Legal PA. This role includes the duties you'd expect as a Legal PA as well as opportunity to be involved with supporting Fee Earners in relation to building client relationships and tendering for new business.

Salary: to €46K

Benefits: Hybrid working, Pension, Healthcare, 25 Days AL with option to buy additional leave. Wellbeing Programme. 35 Hours working week, Active Social Committee

The Role:

  • Working in the firm's corporate team the successful candidate will provide administrative and secretarial support.
  • Produce high quality documentation from firm templates, precedents, dictation or handwritten drafts to include, but not limited to, postal and email correspondence, legal documentation, memoranda, reports, agreements, presentations, minutes and invoice narratives.
  • Use BigHand digital dictation system, edit from hand written drafts and occasional copy typing.
  • Create, amend and manage transactional documents (including compare, cross referencing and version control).
  • Comply with presentation standards and house style.
  • Manage documents and procedures in Practice Evolve Case Management System (Evolve).
  • New client management to all include data input into Evolve and all accompanying compliance activity.
  • Archive files in line with firm's File Archive and Destruction Policy and procedures.
  • Save and store documents, correspondence and emails electronically in Evolve.
  • Attend to any hard copy filling accurately and on a daily basis.
  • Prepare invoices, narratives and all other accounts related documentation through Evolve and in accordance with the firm's accounts procedures.
  • Deal with incoming and outgoing cheques and electronic transfers.
  • Manage all financial transactions relating to closings and client management.
  • Diary management and assist with practical arrangements in relation to meetings, restaurant reservations and travel arrangements including booking flights and hotel accommodation.
  • Support Marketing Manager with Corporate Team business development including events, tenders, Powerpoint presentations and maintaining team contacts list.
  • Manage telephone calls and take accurate messages and manage all routine non-legal enquiries.
  • General office support as required regarding photocopying, printing and binding of documents.
  • Undertake overflow secretarial work arising within the office and to assist others when the circumstances arise.

The Candidate:

  • A dynamic individual with at least three year's legal secretarial experience, preferably in a corporate practice area. Experience in Trademark administration is desired but not essential.
  • The ability to manage the priorities of more than one fee earner.
  • Fast accurate typing skills and the ability to turnaround documentation in a short timeframe.
  • Strong attention to detail and organisational skills.
  • Ability to stay calm under pressure and work to deadlines.
  • Team player.
  • Ability to maintain confidentiality at all times.
  • Flexibility as there is an occasional need to work beyond core hours at short notice.

If this Legal PA role sounds like you, call Orla NOW on 01 8456312 to discuss details.

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