Payroll Administrator

6 days ago

Dublin, Dublin City, Ireland Mercantile Group Full time
Overview

Join to apply for the Payroll Administrator & HR Assistant role at Mercantile Group.

The Mercantile Group, one of Ireland's leading hospitality groups, is seeking an HR Assistant & Payroll Administrator to join our head office team in Dublin. This is a dual role where you'll manage weekly payroll and support the HR function across a group of 500 employees and 8 venues, including Café en Seine, Whelans, The George, NoLIta, Opium, Pichet, and The Mercantile Hotel. You'll work closely with and report to the HR Manager, as part of a small, hands-on team of two.

About the role: this is a dual role with structured payroll responsibilities and varied HR support duties throughout the week.

Responsibilities
  • Payroll Responsibilities (Monday–Wednesday Focus) – Fully responsible for managing the weekly payroll process for 500+ employees across multiple venues, using Sage Payroll and Bizimply timekeeping software. Duties include:
  • Collecting and verifying weekly timesheets and rosters from venue managers using Bizimply.
  • Ensuring compliance with working hours, breaks, and wage agreements.
  • Processing payroll each week in Sage Payroll.
  • Managing employee payroll records: setting up new starters, processing leavers, and updating pay details.
  • Reconciling payroll reports and providing weekly reports to Finance.
  • Responding to employee payroll queries promptly and professionally.
  • Ensuring full compliance with Revenue regulations, GDPR, and employment law.
  • Work independently on payroll with support from the HR Manager when needed.
    • HR Responsibilities (Wednesday–Friday Focus) – After payroll is complete, assist the HR Manager in supporting employees and maintaining HR processes across the business.
    • Assisting with employee queries on policies, entitlements, and general HR matters.
    • Supporting recruitment administration (scheduling interviews, reference checks, onboarding documents).
    • Helping with training coordination, internal communications, and employee engagement.
    • Maintaining up-to-date digital and physical personnel files.
    • Supporting compliance with company policies, employment legislation, and audit readiness.
    • Assisting with reporting.
    Who this role would suit
    • Has strong payroll experience and wants to expand into HR.
    • Thrives in a hospitality or high-volume, fast-paced setting.
    • Is detail-oriented, organized, and proactive.
    • Enjoys working with people and being part of a small, close-knit team.
    • Is comfortable managing confidential information with discretion.
    Key requirements
    • Minimum 1 year experience running payroll (weekly or monthly).
    • Proficient in Sage Payroll, Microsoft Excel, and Bizimply or similar timekeeping systems.
    • Understanding of Irish employment law, payroll tax rules, and statutory entitlements.
    • Strong communication and interpersonal skills.
    • Ability to work independently, manage deadlines, and multitask.
    Benefits
    • Ongoing training and development in payroll and HR
    • Staff discount card for all Mercantile Group venues
    • €99 annual roaming membership with FlyeFit
    • EAP with free counselling and wellbeing mobile app
    • TaxSaver commuter scheme
    • Be part of a people-first company with a great team atmosphere

Please note: Due to the volume of applications, only candidates selected for interview will be contacted.


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