Business unit administrative support
4 days ago
Job Description Job Title Business unit administrative support Reporting to S2M Manager Purpose of the job In the Maintenance Department, the business unit administrative support manages the day-to-day administration of the Maintenance teams, especially, in line with the company policies. Responsibilities The business unit administrative supportaccountabilities are the following: Related to daily support activity to the S2M manager and the infra ops Manager Updating rosters, annual leave, sickness, overtime and attendance records Reviewing and preparing the Overtime and Expenses each month and reporting to payroll. Filling KPI file and extracting KPI for the infra department Liaising with Line Managers to ensure all absence documentation is complete (Sickness form, return to work form, etc.) HR interface for transit 9 on training planning, staff movement, etc Write et communicate toolbox talk based on S2M and infra ops manager request. Support any change into the Document Management System Undertaking Notes during meetings Undertaking general administration tasks as required by the maintenance team from time-to-time Related to CMMS activity. Maintaining a control system for all critical system documentation including safety, system operation and maintenance documentation Inputting, where required, information and data into the CMMS (from the outgoing operators as necessary) to ensure a compliant CMMS Support the infra team in relation to the PR/PO process (Collecting data, raising PR, chasing the workflow, get the service receipt in CARL, support finance when the invoice do not match). Liaising with the CMMS manager regularly to ensure that the system is being used to its maximum capability and functionality. Details Working hours: daytime work from Monday to Friday (39h/week contract). Work location: Your main affectation will be Red Cow, working at the Company premises at the 3 depots. You may be required from time to time, to work at the premises of such subsidiary companies or organisations as the Company may require. You will be given as much notice of any such change of place as is reasonably practicable. Competencies Autonomous & pro active. Ability to plan and organise different tasks. Attention to detail, Quality & Compliance mindset Ability to follow procedures and processes Computer literacy Ability to follow procedures and processes. Strong verbal and written communication skills | Interpersonal abilities Consistency | Integrity | Multi-tasking | Responsiveness | Risk and safety awareness | Patience Experience Preferably two years experience on a similar position Experience of Sharepoint essential Experience in working in maintenance environment, operational planning or logistics would be a plus. Ability to work on their own and also as part of a team Ability to work well under pressure and within a strict deadline environment HEALTH & SAFETY STATEMENT:All employees have a general duty underSection 13 of the Safety, Health and Welfare at Work Act, 2005to take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions. All employees must understand and be committed to Transdev Dublins Safety Statement (VTI ST 01) and the Companys safety priorities and be aware of their contribution to such priorities. All employees must also be aware of and comply with all current Health and Safety legislation and other Company requirements that are relevant to their role and contribute to an improved Safety Culture and Safety Management System for the business EQUALITY STATEMENT:Transdev Dublin values the diversity, which exists in our city, and our aspiration is to reflect this diversity in our workforce. All employees must be aware of and committed to the Transdev Dublin Diversity Policy. All employees must also be aware of and comply with other Company requirements associated with Equality and Diversity issues relevant to their role. Skills: communication skills. Multitasking strong attention to detail Benefits: healthcare pension free parking gym benefits
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