Contract Coordinator
19 hours ago
Overall Purpose of the Job Support the Facilities management team in the administrative and commercial functions. Ensure smooth running of various service lines with a total facilities management contract, such as hard services, soft services, staff management, front-of-house services, cleaning, security, and ad-hoc projects. Responsible for the administration of Finance, Reporting, and Presentations. Main duties and responsibilities To deliver agreed levels of Customer Service Acting as contract support to the Facilities Management/Operations team to ensure the day-to-day facilities operations are delivered in line with the company standards. Ensure the SLAs and KPIs are understood and monitored regularly. Responsible for the ongoing communication with Client and Apleona staff. Gather information and support in the collation of data/reports. Assistance with the coordination of events as requested. Finance/Budget Management Collate costings from Vendors to assist management team in creation of yearly budgets. Ensure financials are up to date on the contract and assist the commercial team in the management of closing work orders out for billing. Closing out Work Orders to ensure efficient and effective billing on a monthly basis. Managing, reviewing and ensuring the WIP Financials are handled month to month. Report on Financials monthly, identifying any overspends for the management team. Raise and issue vendor POs/invoices/variations Contract Administration Ensure service reports are documented, and any recommendations are issued to the relevant owner. Assist in coordination of small/project works involving contractors or Apleona personnel. Oversee the utilities on several accounts. Keep the CAFM system is kept up to date and accurate. Perform routine billing of project works. Other Duties Manage Time and Attendance records for self-performance contract staff where requested. Holiday/Leave cover for various roles on contracts within portfolio. Implement and manage Site Compliance Folders and completion of audits. Manage the cover schedule for the mobile personnel. Ability to work under pressure to tight deadlines. Other duties, responsibilities, and projects may be required for the efficient running of the business. Travel may be required to other locations within Ireland. To ensure compliance with EH&S legislation in line with policy Ensure the EH&S Policy and Procedure established for the site are current and kept up to date. Take ownership of ensuring RAMS are submitted by Contractors and issued to the relevant owner for review. Ensures consistent compliance with companies Health, Safety & Quality policies, and procedures. Report incidents where required and communicate to the relevant Dept. Obtain the necessary EH&S reports from the EH&S Team are compiled and distributed monthly or as required. Flexibility and Responsiveness Any additional requests/Support from Line Manager Respond to emergencies outside normal working hours. The ideal candidate/Characteristics Analytical and methodical. Capability of been able to handle authority and make key decisions in the best interests of the company. Excellent interpersonal and communication skills Solution minded. Understand safe working practices and health and safetylegislation. Ability to workas part of a team or self-directed. Well-organised and capable of prioritising ownwork Strong administrative skills IT Literate with an innovative flair Flexible, honest, and reliable Qualifications and Preferable Experience 2+ years in a customer service driven environment in delivering Hard and Soft Facilities Services. Knowledge of CAFM/ticketing systems. Working Pattern Shift worker, 40 hours per week, between Monday to Sunday.
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▷ Immediate Start: Contract Coordinator
1 day ago
Dublin, Ireland Apleona Ireland Limited Full timeOverall Purpose of the Job Support the Facilities management team in the administrative and commercial functions. Ensure smooth running of various service lines with a total facilities management contract, such as hard services, soft services, staff management, front-of-house services, cleaning, security, and ad-hoc projects. Responsible for the...
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Contract Support Coordinator, Dublin
3 weeks ago
Dublin, Ireland Apleona UK Full timeThe details for the selected vacancy are shown below. Overall Purpose of the Job Support the Facilities management team in the administrative and commercial function. Ensure smooth running of various service lines with a total facilities management contract such as hard services, soft services, staff management, front of house services, cleaning, security...
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Recruitment Coordinator
2 weeks ago
Dublin, Ireland Cpl Healthcare Full timeOur multinational client in Dublin city centre has an exciting recruitment for a Recruitment Coordinator, for a 6 month maternity leave contract. The successful candidate will be responsible for communications with interviewers and candidates throughout complex recruitment processes. Hybrid working on offer with 3 days onsite and 2 days work from...
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Site Coordinator
2 weeks ago
Dublin, Ireland BSS Contract Solutions Ltd Full timeJob Title - Site Coordinator - (Joinery) Location: Dublin 12 Salary: €50K - €55K DOE Hours: Full time 5 days Opportunity has now arisen for an experienced Site Coordinator to join an established Joinery business based in Dublin 12 reporting to a Senior Coordinator. Key responsibilities Take handover from the company sales team for various sites and...
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Site Coordinator
1 week ago
Dublin, Ireland BSS Contract Solutions Ltd Full timeJob Title - Site Coordinator - (Joinery) Location: Dublin 12 Salary: €50K - €55K DOE Hours: Full time 5 days Opportunity has now arisen for an experienced Site Coordinator to join an established Joinery business based in Dublin 12 reporting to a Senior Coordinator. Key responsibilities Take handover from the company sales team for various sites and...
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Examinations Coordinator
3 days ago
Dublin, Ireland Royal College of Physicians of Ireland Full timeExaminations Coordinator - 1 year contract The Royal College of Physicians of Ireland (RCPI) Dublin 2, Ireland Education Company Description The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college...
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▷ [Immediate Start] NEC Contract Coordinator
3 weeks ago
Dublin, Ireland AECOM Full timeStart here. Grow here. At AECOM, we are currently recruiting for a Contract Coordinator to join us at our Dublin office. Here’s what you’ll do: Your day-to-day will include but not be limited to the following tasks and responsibilities; - Ensure compliance with Contract Management standards and contractual terms and conditions in the execution of...
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▷ (3 Days Left) NEC Contract Coordinator
3 weeks ago
Dublin, Ireland ENGINEERINGUK Full timeYou will need to login before you can apply for a job. Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure...
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▷ Apply in 3 Minutes: Recruitment Coordinator
3 weeks ago
Dublin, Ireland CPL Full timeOur multinational client in Dublin city centre has an exciting recruitment for a Recruitment Coordinator, for a 6 month maternity leave contract. The successful candidate will be responsible for communications with interviewers and candidates throughout complex recruitment processes. Hybrid working on offer with 3 days onsite and 2 days work from...
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Workplace Experience Coordinator
3 weeks ago
Dublin, Ireland Wix Full timeJob Description - Boost employee morale and engagement through collaborative initiatives - Serve as the primary point of contact for employee workplace inquiries and concerns - Foster the Wix Dublin culture through programs and activities - Collaborate with internal communications to ensure consistent messaging - Manage company swag procurement,...
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Contracts Manager
6 days ago
Dublin, Ireland LINCOLN RECRUITMENT Full timeJob Description: Contracts Manager Location: Dublin About the Role: Our client is seeking an experienced contracts manager to join their team in Dublin. The ideal candidate will have a strong background in one or more of the following areas: vinyl, tiling, carpet, wood flooring, or wall cladding. What is Offered: A competitive salary and package, negotiable...
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Dublin, Ireland Iron Mountain Full timeContracts Coordinator, Information Security Specialist (Remote, German or Spanish speaking) Dublin, Ireland At Iron Mountain, we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. THE OPPORTUNITY Title: Contracts Coordinator, Information...
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Production Planner
2 weeks ago
Dublin, Ireland Grifols, S.A Full timeSelect how often (in days) to receive an alert: Create Alert Production Planner / Interim NPI Coordinator (12 months Fixed Contract) Location: Dublin, IE Contract Type: Temporary Full-Time Area: Manufacturing Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people?...
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Production Planner
3 weeks ago
Dublin, Ireland Grifols, S.A Full timeProduction Planner / Interim NPI Coordinator (12 months Fixed Contract) Location: Dublin, IE Contract Type: Temporary Full-Time Area: Manufacturing Would you like to join an international team working to improve the future of healthcare? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people...
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Contracts Manager
2 weeks ago
Dublin, Ireland CSR Group Full timeJob Title: Contracts Manager – Residential & Hotel Projects Location: Dublin, Ireland Type: Full-time, Permanent Salary: Competitive, dependent on experience Company Overview: CSR is working with a prestigious construction firm with a proven track record in delivering high-quality residential and commercial projects. We are seeking an experienced...
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Bid Coordinator
3 weeks ago
Dublin, Ireland Go Auto Insurance Full timeBid Coordinator – Commercial Construction – Hyper-scale Data Centre Project – Dublin – Open to Contract or Permanent Hire This role represents a great opportunity for an experienced Bid Coordinator to secure their next role. Our client is a well-established Data Centre Contractor based in Dublin, with an urgent requirement for an experienced Bid...
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Dublin, Ireland Iron Mountain Full timeAt Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable...
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Project Coordinator
1 week ago
Dublin, Ireland PE Global Full timeThe Role PE Global are recruiting for a Project Co-Ordinator for our biopharmaceutical client based in Dun Laoghaire, Dublin. This is a 12-month contract role. Job Responsibilities Ensure the delivery and reporting of project portfolio through the Capital Project Management Process. Managing the project repository on Sharepoint. Assist with Procure to Pay...
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Contracts Administrator
2 weeks ago
Dublin, Ireland AtkinsRéalis Full timeAtkinsRéalis is one of the world’s leading providers of engineering professional consulting and support services with offices across Ireland. We are seeking a Contracts Administrator/Employers Representative, with relevant experience in the water/wastewater sector to join the Employer’s Representative team within the Infrastructure Division. The...
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Dublin, Ireland Tpc Habitat Full timePosition: Construction Compliance and Operations Coordinator Reports To: Director of Site Development & Construction Category: Full-Time, Hourly, Permanent Salary: $25-$30 per hour DOE Are you passionate about making a difference in your community and skilled at keeping things organized and running smoothly? Habitat for Humanity is looking for an...
