Executive Assistant/Legal Secretary

3 days ago

Kildare Co Kildare, Ireland Celtic Careers Full time

Legal Secretary / Executive Assistant North Kildare Monday to Friday 8am to 5pm Fully office-based role Key Responsibilities Executive Support: Serve as the CEOs right hand, managing their daily schedule, appointments, and correspondence with internal and external stakeholders. Prepare and edit documents, reports, presentations, and contracts as requested by the CEO. Act as a gatekeeper, screening calls, emails, and meeting requests, and prioritizing tasks effectively. Anticipate the CEOs needs and proactively manage their workload. Real Estate/Development Coordination: Track timelines, milestones, and obligations for active development projects. Collaborate with the CEO on land acquisitions, planning permissions, and other regulatory matters. Meeting and Event Management: Coordinate and schedule board meetings, executive team meetings, and client presentations, preparing agendas and supporting materials as needed. Take accurate meeting minutes, track action items, and ensure timely follow-up. Travel and Logistics: Arrange domestic and international travel for the CEO, including flights, accommodations, and itineraries. Manage logistics for property site visits, investor meetings, and conferences. Confidentiality and Professionalism: Handle highly sensitive information with the utmost confidentiality and discretion. Build strong relationships with internal teams, external partners, and clients while representing the CEO and company professionally. Qualifications, Key Skills & Competencies Education and Legal Background: A bachelors degree in Business Administration, or a related field is preferred. Experience in legal support roles, ideally within real estate, construction, or property development industries. Professional Experience: 3+ years experience as an Executive Assistant, ideally supporting C-level executives. Proven ability to manage legal documents and processes in a professional setting. Experience in the real estate or development sector is highly desirable. Skills and Competencies: Exceptional organisational and time management skills, with the ability to multitask effectively. Strong legal drafting and proofreading skills with keen attention to detail. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with legal management software and project management tools is a plus. Excellent written and verbal communication skills. Strong problem-solving abilities and a proactive approach Salary & Benefits: €40,000-€50,000 depending on experience. This role will suit a Legal Secretary, Personal Assistant or an Executive Assistant. For more information and a comprehensive job specification contact: Olivia Rogers If you are living in Ireland and hold a VALID WORK PERMIT, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search. Celtic Careers is proud to be an Equal Opportunity Employer. By submitting your CV or personal details, you are providing Celtic Careers consent to process your personal data. In order to service you as a candidate this is required. Celtic Careers may contact you from time to time regarding further opportunities. Celtic Careers will not share your data with third parties without your prior consent. You can withdraw your consent at any time by emailing us at the email address above. For further information please see our Privacy Statement on our website. Skills: Executive Assistant Personal Assistant Legal Secretary

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