Senior Accounts Payable

Senior Accounts Payable (AP, Procurement & Subcontractors)

- Salary: Negotiable based on relevant experience
- Start Date: ASAP
- Location: Hybrid working model – Work from Astatine's offices located in Guinness Enterprise Centre, Dublin 8 when required, otherwise work remotely/from home.
- Contract Type: Full Time Contract
- Working Hours: Full time – Monday to Friday
- Reports To: Finance Controller

ABOUT US:

Astatine Limited is a specialised energy company, founded by a highly experienced management team with proven entrepreneurial, commercial, and technical success in their respective careers to date.

Our CEO Tom Marren is a previous EY Entrepreneur Finalist, Tom has 28 years' experience in the energy sector with strong technical and commercial focus, he has an Engineering Degree from Trinity College Dublin & MBA from University College Dublin. Tom has also completed the Leadership for Growth Programme run by Duke Corporate Education. Tom regularly delivers keynote addresses at international energy conferences as is considered to be an industry leader in the field of energy generation and energy efficiency. Astatine is the third energy company that Tom has founded, building on continued success in this sphere of activity.

Astatine develop, design, construct, operate, fund (if required) and maintain multi-technology assets to enable an acceleration toward zero carbon for energy users across multiple sectors. The key values of our company are collaboration, innovation, urgency, integrity, and excellence.

The primary technology used in our projects are heat pumps, with a specific focus on high temperature water source heat pumps supplying 80-200C hot water or steam. This is a huge growth area forecast for the next 20 years.

Astatine are continually striving to achieve a high-performance, interdependent, learning culture and to embrace our company values in our work. We have an external mentor and performance coach who assists us with the development of our culture and offers 1:1 coaching session to our staff who wish to avail of it. We also organise regular culture development workshops which have been a great success.

Role Summary

We are seeking a detail-oriented and proactive General Accounts Assistant to join our finance team. This role plays a vital part in managing the day-to-day financial operations, with a key focus on accounts payable, procurement coordination, and subcontractor financial administration. The ideal candidate will ensure supplier and subcontractor records are accurately maintained, payments are processed in a timely manner, and procurement activity is efficiently managed and recorded.

Key Responsibilities

- Accounts Payable

- Process supplier invoices, ensuring accurate coding and timely approvals

- Reconcile supplier statements and resolve discrepancies

- Prepare weekly/monthly payment runs in line with agreed credit terms

- Monitor the AP inbox and manage queries from suppliers

- Maintain up-to-date records of VAT treatment, supplier bank details, and remittances

- Procurement Support

- Support the procurement process by tracking open POs, liaising with internal departments, and ensuring budget alignment

- Support the implementation and maintenance of procurement workflows within the finance system

- Monitor spend against approved budgets and flag exceptions

- Subcontractor Management

- Ensure all subcontractor invoices are aligned with agreed contracts and payment certs

- Track subcontractor insurance, tax clearance, and onboarding compliance documentation

- Coordinate with operations and project teams to verify work done before payment approval

- Manage RCT (Relevant Contracts Tax) submissions and ensure subcontractor payments are compliant with revenue requirements

- Maintain an up-to-date subcontractor ledger

- General Finance Support

- Assist in month-end closing processes including AP accruals and reconciliations

- Support finance team with ad hoc analysis, reporting and internal controls

- Contribute to process improvement initiatives in finance and procurement workflows

- Key Requirements
- Qualifications & Experience

- Minimum 5 years' experience in an accounts assistant role, preferably in construction, engineering, or manufacturing industries

- Strong background in accounts payable and procurement processes

- Familiarity with subcontractor or construction-related payment structures (e.g., RCT & CIS) is a significant advantage

- Experience with finance or ERP systems (e.g., Sage, SAP, Dynamics, or similar)

- Proficiency in Microsoft Excel and document handling

- Skills & Attributes

- Highly organised, with attention to detail and a proactive approach to problem-solving

- Ability to work independently and as part of a team

- Strong communication skills to liaise with suppliers, subcontractors and internal stakeholders

- Deadline-driven and capable of managing competing priorities

- Discretion and integrity when handling sensitive financial information

- Part-qualified accounting technician (ATI) or studying towards an accounting qualification (e.g., ACCA, ACA)
- Experience in digital procurement tools or ERP system implementations
- Apply:

- Interested candidates to submit CV and covering letter through the "Apply Now" section on our Careers page.

- Cover letter/email should briefly describe a little about yourself and why you would like to work with Astatine and should also indicate the earliest start date you are available.

Suite 303-304, Guinness Enterprise Centre, Dublin 8, D08 T1WY
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