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Personal Assistant

1 month ago

Dublin, Dublin City, Ireland Brightwater Full time

Executive Assistant to Executive Lead of Engineering & Computing Temporary 6-month contract Fully Onsite Position in North Dublin Salary: €41,500 - €48,000 ( pay scale, predicated on experience) Overview: Our client seeks a Personal Assistant for theExecutive Lead of Engineering & Computing. This is a temporary, 6-month position. The successful candidate will provide PA support to the Executive Lead and broader administrative support to the department. Responsibilities: Provide PA support including scheduling and managing appointments and meetings. Act as the first point of contact for internal and external queries. Manage outgoing communications from the Executive Lead of Engineering & Computing. Manage the Executive Leads office operations, including meetings, agendas, minutes and supplies. Maintain the office's finances and accounts. Manage the Executives' financial affairs, including expenses. Manage filing, retention and disposal of documentation. Assist with proof-reading and editing faculty reports. Plan events and provide logistical support for meetings and functions. Support the Departments internationalisation strategy, including travel and accommodation arrangements. Act as the first point of welcome for international stakeholders. Prioritise and lead special projects. Perform other duties as assigned. Qualifications and Experience: Minimum Requirements: Leaving Certificate plus 5 years experience as Executive / Personal Assistant Demonstrated ability in the use of various IT systems and packages. Strong data analysis, presentation and reporting skills. Good verbal and written communication skills. Experience of external stakeholder engagement. Ability to work independently and as part of a team, with a high level of judgment, confidentiality and discretion. Competencies Required: Building and maintaining relationships. Clear communication and active listening skills. Respect for privacy and ability to work discreetly and diplomatically. Personal effectiveness and commitment to achieving high standards. Knowledge of processes and IT. Remuneration: Salary: €41,500 - €48,000 (pay scale, predicated on experience) Additional Information: This role does not meet criteria for a Critical Skills permit. Skills: Meeting Scheduling Diary management Travel booking Minute taking Personal Assistance Filing System