Accounts Payable Administrator, Dublin 12
6 days ago
Job Title: Accounts Payable Administrator (9-Month Contract – Maternity Cover)
Reports to: Accounts Payable Supervisor
Location: Dublin 12 (Hybrid after training)
Contract Type: Fixed-Term (Maternity Cover, 9 Months)
Role Overview
My client is seeking an experienced Accounts Payable Administrator to join their finance team for a fixed-term contract. The successful candidate will play a key role in the day-to-day operations of a high-volume accounts payable function, ensuring the timely and accurate processing of supplier invoices, reconciliations, and payment runs. This is an excellent opportunity for a detail-oriented individual with strong communication skills who thrives in a dynamic and fast-paced environment.
Key Responsibilities
- Process supplier invoices and credit notes, including review and approval workflows.
- Respond to and resolve supplier queries in a timely and professional manner.
- Ensure adherence to internal procedures and best practices in the AP function.
- Perform AP month-end close activities, including preparation of monthly creditor accruals.
- Reconcile selected balance sheet accounts.
- Investigate and resolve issues with rejected payments.
- Complete supplier account reconciliations.
- Handle intercompany charges and subcontractor tax returns.
- Maintain vendor master data and support data management processes.
- Perform credit card reconciliations.
- Prepare and distribute month-end AP reports.
- Collaborate with other finance teams and provide cross-functional support.
- Carry out ad hoc tasks as delegated by the AP Supervisor.
- Proactively contribute to a strong internal control environment—identify and flag duplicate invoices, potential fraud attempts, etc.
- Work closely with Procurement and suppliers to ensure optimal processes and controls are in place.
- Help maintain payment run schedules and reduce the need for urgent, ad-hoc payments.
- Support the continuous improvement and automation of AP processes, systems, and controls.
- Maintain a strong focus on health and safety in all activities, including reporting any unsafe acts or conditions.
Person Specification
- Minimum of 3 years’ experience in an accounts payable role within a high-volume environment.
- Solid understanding of accounting practices (e.g., invoice processing, journal entries, reconciliations).
- Familiarity with accounts payable and purchasing procedures, regulations, and best practices.
- Hands-on experience using Navision ERP is strongly preferred.
- In-depth understanding of the Procure-to-Pay (P2P) process.
- Proficiency in online banking systems and foreign currency payment processing; experience with sweeping is a plus.
- Strong skills in Microsoft Excel and other Microsoft Office applications.
- Ability to work independently and as part of a collaborative team.
- Excellent verbal and written communication skills.
- High level of accuracy and attention to detail.
- A customer-focused mindset with a proactive approach to issue resolution.
- Experience in a multi-company or group finance environment is advantageous.
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