Accounts Payable Administrator

5 hours ago

Dublin, Ireland Leinster Appointments Full time

Job Title: Accounts Payable Administrator (9-Month Contract Maternity Cover) Reports to: Accounts Payable Supervisor Location: Dublin 12 ( Hybrid after training) Contract Type: Fixed-Term (Maternity Cover, 9 Months) Role Overview My client is seeking an experienced Accounts Payable Administrator to join their finance team for a fixed-term contract. The successful candidate will play a key role in the day-to-day operations of a high-volume accounts payable function, ensuring the timely and accurate processing of supplier invoices, reconciliations, and payment runs. This is an excellent opportunity for a detail-oriented individual with strong communication skills who thrives in a dynamic and fast-paced environment. Key Responsibilities Process supplier invoices and credit notes, including review and approval workflows. Manage multi-currency payment processing. Respond to and resolve supplier queries in a timely and professional manner. Ensure adherence to internal procedures and best practices in the AP function. Perform AP month-end close activities, including preparation of monthly creditor accruals. Reconcile selected balance sheet accounts. Investigate and resolve issues with rejected payments. Complete supplier account reconciliations. Handle intercompany charges and subcontractor tax returns. Maintain vendor master data and support data management processes. Perform credit card reconciliations. Prepare and distribute month-end AP reports. Collaborate with other finance teams and provide cross-functional support. Carry out ad hoc tasks as delegated by the AP Supervisor. Proactively contribute to a strong internal control environmentidentify and flag duplicate invoices, potential fraud attempts, etc. Work closely with Procurement and suppliers to ensure optimal processes and controls are in place. Help maintain payment run schedules and reduce the need for urgent, ad-hoc payments. Support the continuous improvement and automation of AP processes, systems, and controls. Maintain a strong focus on health and safety in all activities, including reporting any unsafe acts or conditions. Person Specification Minimum of 3 years experience in an accounts payable role within a high-volume environment. Solid understanding of accounting practices (e.g., invoice processing, journal entries, reconciliations). Familiarity with accounts payable and purchasing procedures, regulations, and best practices. Hands-on experience using Navision ERP is strongly preferred. In-depth understanding of the Procure-to-Pay (P2P) process. Proficiency in online banking systems and foreign currency payment processing; experience with sweeping is a plus. Strong skills in Microsoft Excel and other Microsoft Office applications. Ability to work independently and as part of a collaborative team. Excellent verbal and written communication skills. High level of accuracy and attention to detail. A customer-focused mindset with a proactive approach to issue resolution. Experience in a multi-company or group finance environment is advantageous.

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