▷ [Immediate Start] Personal Assistant

4 weeks ago

Dublin, Ireland DWF Full time

Overview We are currently hiring for a Personal Assistant to join DWF Ireland, part of the DWF Group, to provide PA support to our Global Specialty team in Dublin. The successful candidate will play a key role in assisting our legal professionals, ensuring seamless operation and client satisfaction. This is a fantastic opportunity to join a dynamic, expanding team within one of the world’s largest insurance law firms. This role will be based in our Dublin office with a flexible, hybrid working approach.
Responsibilities
Assist in the proactive handling of cases as directed by the Partners and Team, including liaising with clients, sending invoices, chasing debt, drafting documents, and processing received documents.
Create documents using case management systems to generate chargeable correspondence.
Assist in providing client-related management information, including collation, administration, and reporting.
Process correspondence and documents for the respective Partners and Team, liaising with other PAs, Administration Assistants, and Paralegals.
Coordinate schedules, arrange meetings and manage travel requests.
Assist with the monthly invoicing process, including raising invoices when requested.
Keep files and filing up to date (both hard and soft copies).
Deal with correspondence efficiently and handle client enquiries in the absence of the Partners and Team.
Follow all Firm’s policies and procedures and ensure confidentiality is maintained at all times.
What will help you succeed in this role?
Previous experience in a legal secretarial or administrative role.
A team player with a proactive approach and a willingness to learn.
Ability to work to set deadlines and service levels.
Confident and professional communication skills, both written and verbal.
Maintain a high level of attention to detail and accuracy.
Experience using a case management system, with a readiness to undergo further training.
Intermediate knowledge of Microsoft Office applications particularly Word, Excel, PowerPoint and Outlook.
A motivated, self-starter with the ability to work on own initiative and manage and prioritise own workload.
What we offer?
We are committed to ensuring that each member of our team feels valued and duly rewarded during their time at DWF. We are an equal opportunities employer that celebrates diversity, and we are committed to creating an inclusive environment for all. We aim to create a positive experience for all candidates and offer any adjustments or additional support needed. If you/'re excited about the opportunity but your experience doesn’t align perfectly with all the requirements, please apply anyway. You may be the right candidate for the role or others across the wider team.
About Us
DWF is a leading global provider of integrated legal and business services. Our approach delivers efficiency, price certainty and transparency for our clients across the world without compromising on quality or service. Our purpose is to deliver positive outcomes with our colleagues, clients and communities and we foster a culture that places our colleagues at the centre of all that we do.

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