▷ Apply Now: Executive Assistant CEO/CLO

Job Title: Executive Assistant to the Chief Executive & Chief Legal Officer Division: CLO Reports to: Chief Legal Officer, NTMA Job Family: Operations Career Zone: Administrative roles Career Stream: Business Support Contract Type: Fixed Term Contract - 12 months ** Closing date for applications 13/02/25 ** Summary of the Business The National Treasury Management Agency (NTMA) provides asset and liability management services to the Irish Government. It has evolved from a single function agency managing the National Debt to a manager of a complex portfolio of public assets and liabilities. Businesses managed by the NTMA include borrowing for the Exchequer and the management of the National Debt, the State Claims Agency, the New Economy and Recovery Authority ("NewERA"), the Ireland Strategic Investment Fund, National Development Finance Agency and the NTMA Future Ireland Funds business unit with responsibility for the management of the Future Ireland Fund and Infrastructure, Climate and Nature Fund. The NTMA also assigns staff to the National Asset Management Agency, the Strategic Banking Corporation of Ireland (SBCI) and Home Building Finance Ireland (HBFI). Working at the NTMA offers excellent benefits including: Flexible work options including hybrid working and variable work hours An extensive wellbeing programme Excellent learning and development opportunities that allow for full career development within the organisation A diverse range of initiatives: LGBT+, Gender Matters, Disability Awareness, Sports & Social, Volunteering and lots more Reimbursement of annual professional membership fees Career average Defined Benefit Pension Scheme Role Summary This fixed-term role offers an exciting opportunity for a highly experienced Personal or Executive Assistant to join the team and provide support during maternity leave. The Executive Assistant to the Chief Executive and Chief Legal Officer plays a pivotal role in delivering wide-ranging professional administrative, PA, operations and project management support. This position will involve regular interaction with key stakeholders at all levels of the organization and demands a high level of discretion and professionalism. This is an exciting opportunity for an experienced and highly organised Personal or Executive Assistant with a proven ability to build strong professional relationships and provide critical, comprehensive support at the senior leadership level. The ideal candidate is a proactive and confident communicator, will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organisational skills, and the ability to problem solve and maintain a realistic balance among multiple priorities. Principal Accountabilities Primary responsibilities will include: A broad variety of administrative tasks for the CEO & CLO including managing an active calendar of appointments and correspondence and documentation of a confidential nature; managing multiple email inboxes, flagging key communications and ensuring timely responses, redirecting enquiries as necessary and maintaining an effective system for tracking actions and follow-ups; arranging complex and detailed travel plans, itineraries, and agendas and meeting documentation. Primary point of contact, proactively managing incoming enquiries (e.g., emails, invitations, correspondence) and responses and communication liaison between the CEO's office and internal business units and corporate functions. Maintain a forward-planning system to ensure meetings, actions, and deadlines are managed effectively. Maintain an up-to-date and well-coordinated calendar (resolving scheduling conflicts, prioritising urgent matters, and ensuring the CEO and CLO's schedules are prepared with all necessary briefing and materials in advance) and scheduling and coordinating internal and external meetings, conferences, and events. Manage the CEO and CLO's electronic and paper filing systems, ensuring accessibility and compliance with the Records Management Policy. Coordinate with the Board and Committee members, Agency Secretariat, senior leadership, and management teams, including meeting logistics and document distribution. Handle finance and operations-related tasks, including processing expenses, credit card returns, raising draft and final purchase orders, managing invoices and supporting certain facilities requirements within the CLO unit. Support the CLO's senior management team where relevant. Provide support to management in respect of any CEO and CLO events including logistical and administrative support for CLO events and meetings. Knowledge and Experience Minimum of 8 years' experience in a similar Executive or Personal Assistant role, supporting C-Suite leaders in an equivalent organisation. Proven ability to work independently, proactively managing competing demands and priorities while effectively problem solving. Demonstrated experience in collaborating with a diverse range of colleagues and stakeholders at all levels internally and externally. Strong background in building and maintaining positive, productive relationships at senior levels, with the tact and diplomacy required for high-level interactions. Accuracy, efficiency, and attention to detail in all aspects of work. Flexible and adaptable, with a willingness to take on varied responsibilities as needed. High level of discretion and professionalism in handling sensitive business communications, data, and confidential information. Strong judgment with the ability to assess situations and make sound decisions while upholding confidentiality. Capacity to be resourceful and flexible in a rapidly changing environment. Ability to think creatively and implement innovative solutions to challenges. Experience working in a high-pressure environment, managing complex internal and external relationships effectively. Skills Excellent communication skills, with the ability to convey complex information clearly and concisely, both verbally and in writing. High personal integrity, acting with professionalism, discretion, and strong organisational discipline. Strong IT proficiency, including advanced use of Microsoft Office (Outlook, Word, Excel, PowerPoint), MS Teams, and Adobe Acrobat. Enthusiastic, professional, and committed to contributing positively to a dynamic, collaborative team environment. Pension Abatement If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointee's re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012. Please note: In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office/Body will support an application for an abatement waiver in respect of appointments to this position. Applicants will be required to complete a pre-employment declaration to confirm whether they have previously availed of a Public sector pension scheme. The NTMA is proud to be an equal opportunities employer. We recognise that a diverse and inclusive workplace informs better decision making, creative thinking, innovation and drives business performance. We are strongly committed to ensuring that our workforce is representative of our society. Cntir Riarachin Prifl an Ril Teideal an Phoist: Cntir Feidhmichin don Phromhfheidhmeannach & don Phromhoifigeach Dl Rannn/Feidhm: Promhoifigeach Dl Freagrach do: Promhoifigeach Dl, GBCN Fine Poist: Oibrochta Réimse Gairme: Ril riarachin Sruth Gairme: Tacaocht Gn Cinel Conartha: Conradh ar Théarma Seasta - 12 mh Achoimre ar an nGn Cuireann Gnomhaireacht Bainistochta an Chistein Nisinta (GBCN) seirbhs bainistochta scmhainn agus dliteanais ar fil do Rialtas na hireann. I dts bire ba ghnomhaireacht feidhm aonair a bhainistigh an Fiachas Nisinta agus anois is bainisteoir ar phunann chasta scmhainn agus dliteanais phoibl. irtear orthu sin iasachta a fhil thar ceann an Sttchiste agus bainistocht an Fhiachais Nisinta, an Ghnomhaireacht um ilimh ar an Stt, an tdars um Gheilleagar agus Téarnamh Nua ("NewERA"), Ciste Infheistochta Straitéis na hireann, an Ghnomhaireacht Airgeadais d'Fhorbairt Nisinta, agus aonad gn na gCist um ire sa Todhcha de chuid GBCN at freagrach as an gCiste um ire sa Todhcha agus an Ciste um Bonneagar, Aerid agus an Dlra a bhainisti. Sannann GBCN baill foirne freisin don Ghnomhaireacht Nisinta um Bainistocht Scmhainn, do Chorparid Baincéireachta Straitéiseach na hireann (CBS) agus do Mhaoini Teaghais-Tgla ireann (MTT). T buntist den scoth ag baint le bheith ag obair ag GBCN, lena n-irtear: Deiseanna oibre solbtha lena n-irtear cianobair agus uaireanta oibre inathraithe Clr fairsing folline Deiseanna foghlama agus forbartha den scoth a cheadaonn forbairt gairme iomln laistigh den eagraocht Réimse éagsil tionscnamh: LADT+, Crsa Inscne, Feasacht Mchumais, Spirt & Sisialta, Obair Dheonach agus go leor eile Aisoc till ballraochta bliantla i leith comhaltas gairmiil Menscéim Pinsin um Shochar Sainithe Gairme Achoimre ar an Rl Is deis iontach é an post téarma seasta seo do Chntir Pearsanta n Cntir Feidhmichin a bhfuil an-taith acu, a bheith pirteach san fhoireann agus tacaocht a chur ar fil le linn saoire mhithreachais. T rl lrnach ag Cntir Feidhmichin an Phromhfheidhmeannaigh agus an Phromhoifigigh Dl maidir le tacaocht leathan ghairmiil riarachin, CP, oibrochta agus bainistochta tionscadail a sholthar. Beidh idirghnomh rialta le promhphirtithe leasmhara ag gach leibhéal den eagraocht i gceist leis an bpost seo agus éilonn sé ardleibhéal discréide agus gairmilachta. Is deis iontach seo do Chntir Pearsanta n Cntir Feidhmichin a bhfuil go leor taith agus srscileanna eagrchin acu, chomh maith le cumas cruthaithe maidir le caidrimh ghairmila lidre a thgil agus tacaocht rthbhachtach chuimsitheach a sholthar ag leibhéal na ceannaireachta sinseara. Beidh an t-iarrthir idéalach ina chumarsid réamhghnomhach muinneach a bheidh in ann breithinas maith a dhéanamh i gcsanna éagsla, le srscileanna cumarside, riarachin agus eagrchin scrofa agus labhartha, agus an cumas fadhbanna a réiteach agus déileil go cothrom le tosaochta iolracha. Promhfhreagrachta ireofar ar na promhchraim: Réimse leathan tascanna riarachin don POF agus don POD lena n-irtear bainisti a dhéanamh ar fhéilire gnomhach ceapachn agus comhfhreagras agus doiciméad faoi rn; bosca romhphoist iomadla a bhainisti, teachtaireachta barrthbhachtacha a shainaithint agus freagairt trthla a chinnti, fiosrchin a atreor de réir mar is g agus cras éifeachtach a choinneil chun gnomhartha agus bearta leantacha a rian; pleananna taistil casta agus mionsonraithe, clir taistil, clir oibre agus doiciméad cruinnithe a chur le chéile. Promhphointe teagmhla, fiosrchin a thagann isteach a bhainisti go réamhghnomhach (m.sh., romhphoist, cuir, comhfhreagras) agus freagairt, agus idirchaidreamh cumarside idir oifig an Phromhfheidhmeannaigh agus aonaid ghn inmhenacha agus feidhmeanna corparideacha. Cras pleanla chun cinn a choinneil chun a chinnti go ndéantar cruinnithe, gnomhartha agus spriocdhta a bhainisti go héifeachtach. Féilire cothrom le dta agus dea-chomhordaithe a choinneil (fadhbanna sceidealaithe a réiteach, tosaocht a thabhairt do cheisteanna prinneacha, agus a chinnti go n-ullmhatear sceidil an PFO agus an POD leis an eolas agus na hbhair riachtanacha go léir roimh ré) agus cruinnithe, comhdhlacha agus imeachta inmhenacha agus seachtracha a sceideal agus a chomhord. Crais comhdaithe leictreonacha agus pipéir an POF agus an POD a bhainisti, ag cinnti inrochtaineachta agus comhlonadh an Bheartais um Bainistocht Taifead. Comhord a dhéanamh leis an mBord agus le comhalta an Choiste, le Rnaocht na Gnomhaireachta, leis an gceannaireacht shinsearach, agus le foirne bainistochta, lena n-irtear listocht cruinnithe agus dileadh doiciméad. Craim airgeadais agus oibrochta a limhseil, lena n-irtear speansais phrisela, tuairiscein chrta creidmheasa, dréacht-orduithe ceannaigh agus deiridh a ard, sonraisc a bhainisti agus tac le ceanglais irithe saorid laistigh den aonad POD. Tac le foireann ardbhainistochta an POD nuair is cu. Tacaocht a sholthar don bhainistocht maidir le haon imeachta POF agus POD lena n-irtear tacaocht listochta agus riarachin d'imeachta agus do chruinnithe POD. Eolas agus Taith Taith 8 mbliana ar a laghad i rl comhchosil mar Chntir Feidhmichin n Cntir Pearsanta, ag tac le ceannair C-Suite in eagraocht chomhionann. Cumas cruthaithe oibri go neamhsplech, éilimh agus tosaochta iomaocha a bhainisti go réamhghnomhach agus fadhbanna a réiteach go héifeachtach. Taith léirithe ar chomhoibri le raon éagsil comhghleacaithe agus geallsealbhir ag gach leibhéal go hinmhenach agus go seachtrach. Clra lidir maidir le caidrimh dhearfacha, thirgila a thgil agus a choinneil ag leibhéil shinsearacha, leis an tuiscint agus an stuaim at ag teastil le haghaidh idirghnomhaochta ardleibhéil. Cruinneas, éifeachtlacht, agus aird ar mhionsonra i ngach gné den obair. Solbtha agus inoirinaithe, le toilteanas freagrachta éagsla a ghlacadh de réir mar is g. Ardleibhéal discréide agus gairmilachta maidir le cumarsid ghn ogair, sonra agus faisnéis rnda a limhseil. Breithinas maith agus an cumas csanna a mheas agus cinnt cronna a dhéanamh agus rndacht chur i bhfeidhm ag an am céanna. Cumas a bheith seiftiil agus solbtha i dtimpeallacht at ag athr go tapa. Cumas smaoineamh go cruthaitheach agus réitigh nulacha ar dhshlin a chur i bhfeidhm. Taith ag obair i dtimpeallacht ardbhr, ag bainisti caidrimh chasta inmhenacha agus sheachtracha go héifeachtach. Scileanna Scileanna cumarside den scoth, leis an gcumas faisnéis chasta a chur in il go soiléir agus go gonta, bhéal agus i scrbhinn. An-ionracas pearsanta, ag gnomh le gairmilacht, discréid agus smacht lidir eagraochtil. Innilacht lidir TF, lena n-irtear ardsid Microsoft Office (Outlook, Word, Excel, PowerPoint), MS Teams, agus Adobe Acrobat. Dograiseach, proifisinta, agus tiomanta do chur go dearfach le timpeallacht foirne dinimiciil comhoibroch. Laghd Pinsin M bh an ceapa fostaithe sa Sttseirbhs n sa tSeirbhs Phoibl roimhe sin agus m t pinsean fhil aige/aici n Sttseirbhs n n tSeirbhs Phoibl n m chuirtear ts le hoc pinsin n Sttseirbhs n n tSeirbhs Phoibl le linn a t(h)réimhse athfhostaochta beidh an pinsean sin faoi réir ag laghd i gcomhréir le hAlt 52 den Acht um Pinsin na Seirbhse Poibl (Scéim Aonair agus Forlacha Eile) 2012. Tabhair faoi deara: Tr iarratas a chur isteach ar an bpost seo admhaonn t go dtuigeann t go mbeidh na forlacha um laghd pinsin infheidhme, nuair at siad bhartha. N shamhlatear go dtacidh an Roinn/Oifig/Comhlacht fostaochta le hiarratas ar tharscaoileadh laghdaithe maidir le ceapachin chuig an bpost seo. Ceanglfar ar iarratasir Dearbh Réamhfhostaochta a chomhln chun daingni a thabhairt i dtaobh ar bhain siad leas as scéim pinsin na hearnla poibl roimhe seo. T GBCN brdil as a bheith ina fostir comhdheiseanna. Aithnmid go gcuireann ionad oibre ilchinelach agus ionchuimsitheach bonn eolais faoi chinnteoireacht nos fearr, smaointeoireacht chruthaitheach, nulaocht agus go spreagann sé feidhmocht ghn. Timid tiomanta go lidir do chinnti go bhfuil r lucht saothair ionadaoch ar r socha. The NTMA is proud to be an equal opportunities employer. We recognise that a diverse and inclusive workplace informs better decision making, creative thinking, innovation and drives business performance. We are strongly committed to ensuring that our workforce is representative of our society. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.