Office Administrator, Naas

4 weeks ago

Maynooth, Co Kildare, Ireland Leinster Appointments Full time

Front of House & Office Administrator (12-Month Maternity Cover) Location: Naas, Contract: 12-month Fixed Term (Maternity Cover) Hours: Full-time, Monday to Friday Are you an organised, proactive, and personable professional with a passion for creating a welcoming and efficient office environment? Were looking for a Front of House & Office Administrator to be the face of our company and play a vital role in the smooth day-to-day running of our office. This is a varied and rewarding role with a blend of front-of-house, logistics, administrative support, and internal communication responsibilities. If you enjoy being the go-to person in a fast-paced and friendly workplace, wed love to hear from you. What Youll Be Doing Reception & Front of House Welcome visitors, answer incoming calls, and be the first point of contact for the office Keep the reception and boardroom areas professional, tidy, and well-stocked Coordinate meeting room bookings and manage office calendars Assist with organising team lunches, staff events, and ad hoc hospitality Prepare high-volume CV admin support for Operations as needed PPE & Logistics: Manage stock levels, orders, and distribution of PPE Ensure PPE compliance with safety standards and maintain accurate records Handle all incoming/outgoing DHL and UPS shipments Track and manage the return of equipment and merchandise orders Administrative & Operational Support: Process finance order approvals and liaise with the Houston office on coordination tasks Respond to general requests from Directors and Operations Oversee secure document shredding and ensure daily upkeep of office facilities (kitchen, bathroom, supplies) Monitor the main office email account, forward relevant emails, and manage spam filtering Support internal communications and contribute to our social media presence What Were Looking For: Experience: Previous experience in a front-of-house, office admin, or customer-facing role Skills: Excellent organisation, multitasking, and attention to detail Personality: Friendly, professional, and confident communicator in person and over the phone Tech: Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with CRM systems Approach: Proactive, self-motivated, and able to thrive in a busy, team-oriented environment This is a fantastic opportunity to join a supportive team in a key position where no two days are the same. Youll gain exposure to multiple departments and make a real impact in the day-to-day success of the business. We offer a welcoming and inclusive work environment where your contribution is truly valued. Skills: receptionist Front of office Administrator

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