Fine Art Shipping Coordinator

3 days ago

Dublin, Ireland Maurice Ward Group Full time

- Full Time 8 hours per working day (Mon-Fri)

Role Overview

- Maurice Ward Ireland is seeking a Fine Art Shipping Coordinator with at least 3 years of experience
in air import/export and/or customs. This role is integral to ensuring the smooth
and efficient handling of high-value artwork and artifacts during transport, both
locally and internationally. The successful candidate will work closely with clients,
the operations team, and customs authorities to coordinate the seamless
movement of fine art shipments, ensuring compliance with all regulatory
requirements.

Key Responsibilities

Coordinate the end-to-end logistics of fine art shipments, including air
imports/exports, import and export customs clearance, and road
transportation.

Act as the main point of contact for clients (private collectors, galleries,
museums) to ensure all needs are met.

Prepare and review shipping documentation, including air waybills, export/import paperwork, and customs declarations, export licences etc.

Liaise with customs authorities and ensure compliance with all regulations, including import/export procedures for fine art.

Coordinate with internal teams (operations, drivers, and technicians) to ensure smooth execution of transport and installation.

Prepare estimates for transportation, packing, crating, and customs
services, providing clients with accurate timelines and costs.

Maintain meticulous records of all shipments, including tracking details and documentation for customs compliance purposes.

Troubleshoot any logistical issues that arise during the transportation
process and provide solutions.

Support the operations team with invoicing, reporting, and other
administrative tasks.

Candidate Profile

- At least 3 years of experience in air import/export or customs, ideally within
the fine art or logistics industry.
- Strong knowledge of customs procedures and regulations, including
familiarity with import/export documentation.
- Excellent communication and client management skills, with the ability to
build strong relationships.
- Exceptional attention to detail and organisational skills, capable of managing
multiple shipments and deadlines simultaneously.
- Proactive and self-motivated, with the ability to work independently and as part of a dynamic team.
- Proficiency in Microsoft Office (Word, Excel) and experience with shipping
and customs software.
- Flexibility to work in a fast-paced, time-sensitive environment where
priorities may shift.
- Supporting the Ops Team in anything else as is required.
- Previous experience in fine art logistics is highly desirable.
- Familiarity with international shipping regulations, including handling fragile and high-value items.
- Experience in liaising with museums, galleries, and private collectors.
- POA

Apply now

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Side note

Freight People is Maurice Ward Group’s official recruitment partner, focused on the freight forwarding, logistics and supply chain market. Please visit their page for more information https://www.freightpeople.eu

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