Project Administrator

4 weeks ago

Dublin, Ireland Jones Lang LaSalle Incorporated Full time

Project Administrator / Co-Ordinator

Apply remote type Remote locations Dublin, IRL time type Full time posted on Posted 2 Days Ago job requisition id REQ406038

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

Project Support and Control:

1. Assist Project Managers in controlling projects
2. Track project progress, identify and resolve issues
3. Coordinate with project stakeholders and provide regular status updates
4. Manage project documentation and files
5. Provide administrative support to the project team

Financial Management:

1. Review funding requirements and submit based on vendor proposals
2. Manage capital projects financially - handle purchase orders, change orders, good receipts, and invoicing
3. Monitor capital project activity and ensure spending is within the established budget
4. Communicate with Project Managers to ensure working capital/expense funds are released when needed
5. Submit funding/budget requests in the financial system

Project Administration:

1. Create and activate opportunities/projects in TRIRIGA Project Management
2. Review and validate quotations from suppliers/general contractors (Name, Description, Quantity)
3. Document due diligence and upload it in TRIRIGA
4. Coordinate with APO (Administrative Processing Team) for purchase requisition/PO issuance to suppliers/vendors
5. Notify Project Managers on PO issuance and fund augmentation needs
6. Manage goods/service receipt processes
7. Execute physical project close-out in TRIRIGA
8. Monitor payment schedules

Reporting and Database Management:

1. Maintain database and reports to support project management and budget review
2. Monitor and administer project dollars to ensure spending is within established budget
3. Maintain tracking forms and generate reports

Qualifications:

1. Bachelor's degree with 2-3 years of experience in basic financial management in the construction/project delivery field
2. Fundamental knowledge of finance concepts like Budget, OPEX, CAPEX, etc.
3. Excellent communication and interpersonal skills
4. Ability to work independently and as part of a team
5. Good attitude and willingness to learn and be trained
6. Proficiency in G Suite, project trackers, and Smartsheet
7. Experience with Microsoft Office suite of applications
8. Strong planning, organizational, and time management skills
9. Must be willing to work in line with US time zones

Desirable Skills:

1. Experience in retail store build projects
2. Familiarity with TRIRIGA Project Management system
3. Knowledge of procurement processes and financial management principles

Location:

Remote – Dublin, IRL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table

#J-18808-Ljbffr

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