Project Administrator

2 weeks ago

Dublin, Dublin City, Ireland Jones Lang LaSalle Incorporated Full time
Project Administrator / Co-Ordinator

Apply remote type Remote locations Dublin, IRL time type Full time posted on Posted 2 Days Ago job requisition id REQ406038

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

Project Support and Control:

  1. Assist Project Managers in controlling projects
  2. Track project progress, identify and resolve issues
  3. Coordinate with project stakeholders and provide regular status updates
  4. Manage project documentation and files
  5. Provide administrative support to the project team

Financial Management:

  1. Review funding requirements and submit based on vendor proposals
  2. Manage capital projects financially - handle purchase orders, change orders, good receipts, and invoicing
  3. Monitor capital project activity and ensure spending is within the established budget
  4. Communicate with Project Managers to ensure working capital/expense funds are released when needed
  5. Submit funding/budget requests in the financial system

Project Administration:

  1. Create and activate opportunities/projects in TRIRIGA Project Management
  2. Review and validate quotations from suppliers/general contractors (Name, Description, Quantity)
  3. Document due diligence and upload it in TRIRIGA
  4. Coordinate with APO (Administrative Processing Team) for purchase requisition/PO issuance to suppliers/vendors
  5. Notify Project Managers on PO issuance and fund augmentation needs
  6. Manage goods/service receipt processes
  7. Execute physical project close-out in TRIRIGA
  8. Monitor payment schedules

Reporting and Database Management:

  1. Maintain database and reports to support project management and budget review
  2. Monitor and administer project dollars to ensure spending is within established budget
  3. Maintain tracking forms and generate reports

Qualifications:

  1. Bachelor's degree with 2-3 years of experience in basic financial management in the construction/project delivery field
  2. Fundamental knowledge of finance concepts like Budget, OPEX, CAPEX, etc.
  3. Excellent communication and interpersonal skills
  4. Ability to work independently and as part of a team
  5. Good attitude and willingness to learn and be trained
  6. Proficiency in G Suite, project trackers, and Smartsheet
  7. Experience with Microsoft Office suite of applications
  8. Strong planning, organizational, and time management skills
  9. Must be willing to work in line with US time zones

Desirable Skills:

  1. Experience in retail store build projects
  2. Familiarity with TRIRIGA Project Management system
  3. Knowledge of procurement processes and financial management principles

Location:

Remote – Dublin, IRL

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

#J-18808-Ljbffr

  • Administrative Support Specialist

    5 days ago

    Dublin, Dublin City, Ireland Project People Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Project People.The ideal candidate will have proven experience of working as a PA, Administrator or Co-ordinator for a large team or department within a fast-paced environment.Main Responsibilities:Manage key administrative processes on...

  • Project People Operations Coordinator

    5 days ago

    Dublin, Dublin City, Ireland Project People Full time

    About the RoleThis Temporary role is an exciting opportunity to join our team at Project People and make a real impact.You will be working closely with the Commercial Leadership Team to provide administrative support and coordination services.Key Accountabilities:Manage key administrative processes on behalf of the Commercial function.Perform standard...

  • Construction Project Administrator

    6 days ago

    Dublin, Dublin City, Ireland Ksn Project Management Full time

    We are looking for an experienced Clerk of Works to oversee the execution of our Design & Build School Construction Projects within the Greater Dublin Region. The ideal candidate will have a strong understanding of construction processes and be able to ensure all works are carried out to the required standard.Main duties include:Coordinating inspections with...

  • Project Administrator

    3 weeks ago

    Dublin, Dublin City, Ireland RWE AG Full time

    RWE Renewables UK Management Ltd.To start as soon as possible, full time, permanent Within RWE Offshore Wind, the Document Management & Project Support team supports the development, planning and implementation of offshore wind projects in the global market. In this context, the Document Management & Project Support team is responsible for the...

  • Project Administrator

    3 weeks ago

    Dublin, Dublin City, Ireland NRL Remote Work Freelance Full time

    NRL are seeking an experienced Project Administrator / Document Controller to support ongoing Operations at the Dublin Tunnel. This role is initially a 12 month contract, available on a hybrid working basis.  The role involves being an integral member of a compact central team, leveraging expertise from various fields as needed. The candidate should...

  • Project Administrator

    3 weeks ago

    Dublin, Dublin City, Ireland Jones Lang LaSalle Incorporated Full time

    Project Administrator / Co-OrdinatorApply remote type Remote locations Dublin, IRL time type Full time posted on Posted 2 Days Ago job requisition id REQ406038JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for...

  • Project Administrator

    4 weeks ago

    Dublin, Dublin City, Ireland MiCiM Ltd Full time

    MiCiM provides focused, end-to-end project management and construction delivery services, specialising in the Data Centre and Mission Critical sectors. We work with our clients to develop their best-in-class facilities in an open, honest, and collaborative manner.We are excited to add another Project Administrator to our busy & growing Head Office teamYou...

  • Support Administrator for Projects

    2 days ago

    Dublin, Dublin City, Ireland TN Ireland Full time

    Job SummaryTN Ireland is looking for a skilled Support Administrator for Projects to join our team.The successful candidate will provide administrative support in the coordination of project board meetings, including setting dates, agendas, timely circulation of papers and taking of minutes.ResponsibilitiesProvide administrative support on project board...

  • Project Administrator – German

    3 weeks ago

    Dublin, Dublin City, Ireland Abrivia Recruitment Specialists Full time

    Job Title: Project Administrator – German & English Job Type : Permanent Full Time (Mon-Fri) onsite Location : Dublin City Centre Salary: OTE €34-35,000 + bonus + benefits ( including health insurance, pension, growing annual leave scheme, gym membership and more) We are looking for a Project Administrator with Fluent German & English to...

  • Project Administrator- German

    3 weeks ago

    Dublin, Dublin City, Ireland Abrivia Recruitment Specialists Full time

    Job Title: Project Administrator – German & English Job Type : Permanent Full Time (Mon-Fri) Location : Dublin City Centre Salary: €32,000 + bonus + benefits ( including health insurance, pension, growing annual leave scheme, gym membership and more) We are looking for a Project Administrator with Fluent German & English to join a growing...

  • Administrative and Project Support Specialist

    3 days ago

    Dublin, Dublin City, Ireland Prospero Integrated Full time

    About the JobWe are seeking an experienced Senior Administrative Assistant to join our IT team at Prospero Integrated.As a Senior Administrative Assistant, you will provide administrative support to project managers and teams, ensuring the efficient delivery of projects.ResponsibilitiesSupport project managers and teams.Assist in ensuring that projects are...

  • Project Administrator Coordinator

    3 days ago

    Dublin, Dublin City, Ireland Matrix Recruitment Group Full time

    Job DescriptionWe are seeking a highly skilled Senior Project Office Administrator to join our team at Matrix Recruitment Group.About the RoleThis is an exciting opportunity to work in a fast-paced environment, supporting Project Managers and Construction Site teams for various projects. The successful candidate will play a vital role in ensuring the smooth...

  • Administrative Professional Project Manager

    2 days ago

    Dublin, Dublin City, Ireland TN Ireland Full time

    About the RoleTN Ireland is seeking an experienced Administrative Professional Project Manager to join our team.The successful candidate will provide administrative support to the Operations team, including coordination of project board meetings, preparation of presentations, and meeting documentation.Key ResponsibilitiesCoordinate project board meetings,...

  • Administrative Support for Project Delivery

    3 days ago

    Dublin, Dublin City, Ireland Fingleton White Full time

    Job OverviewThe Project Administrator will work with our project delivery teams across the Gas Design Sector. This role involves recording and tracking project progress and deliverables, creation and upkeep of project management documents, document control and issuing of deliverables to clients, coordination and facilitation of site surveys, and providing...

  • Lead Mechanical Project Manager

    5 days ago

    Dublin, Dublin City, Ireland PACE Project Controls Solutions Full time

    Job OverviewPACE Project Controls Solutions is seeking an experienced Mechanical Engineer to join their team as a Senior Mechanical Engineer. This role will be responsible for leading the design management process, ensuring compliance with engineering processes, and mentoring junior engineers.Responsibilities:Manage the design management process, either...

  • Administrative Project Specialist

    1 day ago

    Dublin, Dublin City, Ireland Jones Lang LaSalle Incorporated Full time

    **Job Description** The successful candidate will be responsible for assisting Project Managers in controlling projects, coordinating with stakeholders, and managing project documentation. Key responsibilities include:Assisting Project Managers in controlling projects by tracking progress, identifying issues, and providing regular status...

  • Senior Project Support Administrator

    3 weeks ago

    Dublin, Dublin City, Ireland The RFT Group Full time

    Job Description Position Title: Project Administrator Executive Type: Initially Contract with Potential for Permanence Industry: Pharmaceutical Quality Services, Medicinal Products, Contract Services, Regulatory Services and Clinical Trials. This role offers an exciting opportunity to contribute to the growth and success of a dynamic...

  • Project Planning Administrator

    1 week ago

    Dublin, Dublin City, Ireland B&Q Limited Full time

    OverviewPermanentUp to £25,000+ Pension + BUPA + ShareSave + 6.6 weeks holiday + Hybrid Working (2 days per week in the office)Southampton, Store Support OfficeWe believe anyone can improve their home to make life better. From our Southampton Store Support office (SSO), we equip our stores, our people, and our whole business with everything it takes to help...

  • Project Support Administrator

    4 weeks ago

    Dublin, Dublin City, Ireland Tusker Construction Group Full time

    Job DescriptionJob Type: Full-timeAbout Us:Tusker Construction Group is based in Co. Monaghan. The Business is family-owned and managed, with almost 30 years experience in all areas of the construction sector. Their success is a strong testament to the supporting divisions within the group such as Crane Hire, Plant Hire, Construction & Demolition,...

  • Senior Project Office Administrator

    2 weeks ago

    Dublin, Dublin City, Ireland Matrix Recruitment Group Full time

    What you need to knowWe are currently seeking a Senior Office Administrator for our client based in Dublin South-West.In this role, you will support the Project Managers and Construction Site teams for projects. This is a fast-paced environment with multiple projects on the go. The person will play a vital part in the smooth running of the business.Your new...