Document Control Lead

23 hours ago

Dublin, Ireland Jones Engineering Full time

Document Controller Lead - Collinstown We are a leading engineering services company with a proven track record of high‑quality, client‑focused project delivery for over 130 years. Our core divisions include Mechanical Engineering, Electrical Engineering, Sprinkler and Fire Protection. Additional services include Waste to Energy (BioEnergy), Specialist Lift, Off‑Site Fabrication, Technical Support Services, Maintenance, Asset Management, BIM (Building Information Modelling) and Geo‑Surveying.
Position: Document Control Lead – Location: Collinstown.
As a Document Control Lead, you will oversee and coordinate all document control activities across a major construction project, ensuring accuracy, consistency, and compliance with company and client requirements. You will lead a team of document controllers and administrators, supporting project delivery teams and maintaining the highest standards of document management throughout the project lifecycle.
Key Responsibilities Lead and supervise the document control function across project teams, ensuring efficient workflows and compliance with document control procedures.
Manage and maintain document control systems and platforms (e.g., Asite, Aconex), ensuring correct setup, access control, and data integrity.
Act as the main point of contact for all document control queries and interface with client representatives regarding documentation standards.
Oversee the preparation, issuance, and tracking of all project documentation, including drawings, submittals, and transmittals.
Develop and implement project‑specific document control procedures and ensure adherence by all stakeholders.
Provide training, guidance, and ongoing support to document control staff and project teams.
Prepare and analyse document control reports, tracking key metrics and identifying areas for process improvement.
Support onboarding/off‑boarding processes for project personnel and maintain accurate records of project documentation.
Collaborate closely with multidisciplinary project teams including Construction, Engineering, and Quality to ensure smooth communication and documentation flow.
Skills and Requirements Minimum 5 years’ experience in document control within the construction or engineering industry, including at least 2 years in a lead or supervisory role.
Proficient in document control platforms such as Asite, Aconex, BIM360 or equivalent.
Strong IT skills, with advanced proficiency in Microsoft Excel (including formulae, linking, and data analysis) and other Office/Google tools.
Excellent leadership and communication skills, with the ability to train, mentor, and manage a small team.
Highly organised with exceptional attention to detail and the ability to prioritise under pressure.
Strong understanding of project documentation standards and quality requirements within a construction environment.
Knowledge of BIM workflows and ISO 19650 standards is an advantage.
Training on company‑specific systems will be provided.
We offer a competitive salary and benefits package commensurate with experience and qualifications. You will have the opportunity to work with a dynamic and supportive team, collaborating with industry leaders on large‑scale international projects. We value work‑life balance and support professional growth through continuous training and development initiatives.
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative

#J-18808-Ljbffr

  • Document Controller

    4 weeks ago

    Dublin, Ireland Vickerstock Full time

    OverviewVickerstock are working in partnership with a well-established Residential Developer to appoint a Document Controller in North DublinYour new role as Document ControllerResponsibilitiesEnsure all documents are in line with company standards and proceduresPrepare and update Document Control Procedures using the company's Document Management...

  • Document Controller

    3 weeks ago

    Dublin, Ireland Brendan Meehan Controls (Manufacturing) Limited Full time

    Due to continued expansion, BMC Manufacturing are seeking an experienced and detail-oriented Document Controller to join our growing Site Services Team.This is an excellent opportunity for a professional administrator to develop their career within a market-leading organisation.Based in our Ballycoolin office, you will work closely with the Site Services...

  • Senior Document Controller

    2 weeks ago

    Dublin, Ireland Johnson Controls, Inc. Full time

    Who we are Founded in 1994, Silent-Aire is a market leader in hyperscale cooling and modular data center solutions. With 13 manufacturing facilities and 3000 employees worldwide, our innovative offerings have earned the trust of top cloud providers and data center operators around the globe. What you will do The Senior Document Controller plays a critical...

  • Document Controller

    4 weeks ago

    Dublin, Ireland Lex Consultancy Full time

    Document Controller / Site AdministratorLocation:Northern Drogheda (in theYellowbatter / Ballymakenny area)Are you an organised, detail-driven professional who thrives in a structured role?Would you like to work close to home in Drogheda and avoid the daily Dublin commute?We're looking for aSite Administrator / Document Controllerto join our construction...

  • Senior Document Controller

    1 week ago

    Dublin, Ireland Johnson Controls Full time

    Who we are Founded in 1994, Silent-Aire is a market leader in hyperscale cooling and modular data center solutions. With 13 manufacturing facilities and 3000 employees worldwide, our innovative offerings have earned the trust of top cloud providers and data center operators around the globe.What you will doThe Senior Document Controller plays a critical...

  • Senior Document Controller

    3 weeks ago

    Dublin, Ireland Johnson Controls, Inc. Full time

    Who we areFounded in ****, Silent-Aire is a market leader in hyperscale cooling and modular data center solutions.With 13 manufacturing facilities and **** employees worldwide, our innovative offerings have earned the trust of top cloud providers and data center operators around the globe.What you will doThe Senior Document Controller plays a critical role...

  • Document Controller

    1 week ago

    Dublin, Ireland Johnson Controls Full time

    Who we are Founded in 1994, Silent-Aire is a market leader in hyperscale cooling and modular data center solutions. With 13 manufacturing facilities and 3000 employees worldwide, our innovative offerings have earned the trust of top cloud providers and data center operators around the globe.What you will doWe are seeking a Document Controller to join our...

  • Document Controller

    3 weeks ago

    Dublin, Ireland Johnson Controls, Inc. Full time

    Who we are Founded in 1994,Silent-Aireis a market leader in hyperscale cooling and modular data center solutions. With 13 manufacturing facilities and 3000 employees worldwide, our innovative offerings have earned the trust of top cloud providers and data center operators around the globe. What you will do We are seeking a Document Controller to join our...

  • Document Controller

    1 day ago

    Dublin, Ireland JobContax Full time

    Document Controller - Project Administrator - Consultancy - DublinOffice/Project Location: DublinEmployment Type: Long term contract Work Location: Office basedPay: €26-28 Per Hour Rate 8 hrs per day x 5 days per week Experience: 5+ yearsVisa: EU passport or Stamp 4 visa requiredOur Client is one of Ireland's leading EPCm consultancies with offices in...

  • Project Engineering Document Controller

    2 weeks ago

    Dublin, Ireland JobContax Full time

    Project Engineering Document Controller, Dun Laoghaire, DublinOffice/Project Location:Dun Laoghaire, DublinEmployment Type: ContractWork Location:  Hybrid 3 days per week on site. Pay: €40 - €45 per hourExperience: 4+ years Visa: EU passport or Stamp 4 visa requiredOur client is a leading international Biotechnology company with a state of the art...