Grade IV Medical Secretary

3 hours ago

Galway, Ireland TTM Healthcare Solutions Full time

TTM Healthcare are proud to partner with our client in the Public Sector to recruit a temporary Grade IV Medical Secretary in Galway. Location: Tuam Hours: 9am to 5pm, 35 hour working week Contract: Temporary 6 month initial contract Pay-rate: €19.50 €30.07 per hour depending on previous relative public sector experience Available for an immediate start Key Responsibilities - Report directly to the Director of Counselling and provide day-to-day administrative assistance. - Prepare agendas, attend meetings, and produce accurate and timely minutes. - Maintain efficient filing systems, both electronic and manual. - Update, maintain, and monitor a range of databases and client records using Microsoft Word and Excel. - Ensure data is recorded accurately and stored in accordance with confidentiality and GDPR requirements. - Collate and process Freedom of Information (FOI) requests, DPP reports, and client complaints. - Assist Counsellor Therapists with administrative tasks, including forms, queries, and information requests. - Provide timely and accurate information to support service delivery. - Correspond professionally with internal HSE departments and external agencies via email and phone. - Handle sensitive information with discretion and professionalism. - Meet and greet clients attending the service, ensuring a welcoming, respectful, and supportive environment. - Manage client check-ins and direct queries appropriately. Essential Skills & Competencies - Proficiency in Microsoft Excel and Microsoft Word (data entry, formatting, basic analysis). - Strong organisational and time-management skills. - Excellent written and verbal communication abilities. - High level of accuracy and attention to detail. - Ability to handle confidential information with discretion. - Professional, empathetic, and client-focused manner. - Ability to work independently and as part of a multidisciplinary team. Please apply with your updated CV asap. Skills: Grade IV Medical

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