Executive Assistant

3 days ago

Dublin, Ireland Cpl Healthcare Full time

EA required for Global Tech company for immediate start on a temporary contract basis.

About the role

Provide high-quality administrative and operational support to a senior leader and leadership team, owning complex calendar and travel planning, orchestrating the team’s rhythm of business (ROB), driving operational excellence across purchasing, budgeting and compliance workflows, and serving as a primary interface with internal and external stakeholders. The role includes day-to-day oversight of a Junior Group Administrator, providing prioritization, mentoring, quality checks, and workload coordination.

Job Responsibilities

- Manage complex, dynamic calendars across time zones; anticipate conflicts and drive resolution.
- Plan domestic and international travel (itineraries, visas, changes) and prepare briefing notes.
- Orchestrate the team Rhythm of Business (ROB): agendas, pre-reads, logistics, notes and action tracking for reviews, offsites, and all-hands.
- Prepare, submit and reconcile expenses in line with policy; monitor budget trackers and vendor invoices.
- Oversee compliant purchasing: raise/track POs and Single Payment Requests, support DocuSign contract routing, maintain audit-ready documentation.
- Oversee the set up new vendors; support hardware/peripherals orders; track assets with finance guidance.
- Maintain distribution lists and team aliases; keep org charts, Teams/SharePoint sites and shared repositories current.
- Create/format slides and communications; run logistics for morale events and executive visits.

Requirements

- 5+ years experience in a similar position (ideally in a tech organisation)
- Experience in supporting a senior level (i.e. supporting a VP) or has experience with internal tools
- Heavy calendar management

For more information contact Ingrid on 015005922

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