Executive Assistant

4 days ago

Dublin Pike, Ireland SRG Full time

Overview Title: Executive Assistant
Location: Dublin, Ireland
Duration: 12 Month Contract
Shift: 9:00 AM to 5:30 PM
Job Purpose
We are seeking a highly organised and proactive Executive Assistant to provide professional, efficient, and value-adding administrative support to senior leadership. This role enables executives to focus on their business priorities by ensuring smooth coordination of their day-to-day activities. Standard working hours are 9:00 am to 5:30 pm.
Scope of the Role As an Executive Assistant, you will support up to three senior leaders while working as part of a collaborative team of 10 Executive Assistants. The role involves close teamwork with colleagues locally and offshore, as well as partnering with other support groups across the organisation. Success is measured through positive feedback from leaders and your EA Supervisor.
Key Responsibilities Diary & Email Management : Monitor inboxes, manage calendars, and handle meeting requests.
Travel Coordination : Arrange complex itineraries, including multi-destination and last-minute changes. Assist with travel documentation and visas.
Meetings & Events : Plan and manage events within budget, prepare agendas, and provide on-site support including note-taking when required.
Virtual Collaboration : Schedule and support conference calls, video meetings, and telepresence sessions.
Stakeholder Relationships : Build strong relationships with clients, colleagues, and other executive support teams.
Communication Support : Draft and format documents, presentations, and proposals. Ensure materials are accurate, professional, and brand-compliant.
Administration : Complete forms, manage invoicing and expense reports, maintain distribution lists, and coordinate office or meeting room bookings.
Team Collaboration : Share knowledge with fellow EAs, provide cover during absences, and contribute to a positive, supportive team culture.
What We’re Looking For Proven experience as an Executive or Personal Assistant supporting senior executives/leadership.
Minimum of Leaving Certificate (post-secondary education desirable).
Professional, friendly, and approachable manner.
Ability to handle confidential information with discretion.
Strong attention to detail and accuracy.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Experience supporting multiple stakeholders or a wider team.
Excellent relationship-building and communication skills.
Calm under pressure, adaptable, and highly organised.
Ability to work both independently and collaboratively.
If you’re an experienced Executive Assistant who thrives in a fast-paced, professional environment and enjoys being a trusted partner to leadership, we’d love to hear from you.

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