IPA Administrative Assistant
2 days ago
Job Function: Reporting to the OneLearning Service Delivery Supervisor, the Administrative Assistant will be responsible for the smooth running of training sessions via the LMS (Learning Management System) and other systems as required, e.g. IPA Moodle, Web-Ex, Teams, and/or manual systems. The post-holder is responsible for coordination of logistics and administration of online training sessions for Public and Civil Servants across the country. Key Responsibilities: Operations Support the smooth running of large scale Instructor-led online training sessions for the Public Service. Administration of training sessions including scheduling courses on the OneLearning LMS and other platforms as required maintaining course scheduling data on spreadsheets/LMS provision of course session logistics to key stakeholders within Service Level Agreements/ GDPR requirements (attendance sheet, billing details, cancellations etc.) updating learner attendance records generation and administration of key training reports Act as a point of escalation within the team for queries regarding technical support to tutors and students during delivery of online course sessions Coordinate and provide helpdesk support to learners Foster a positive work environment by role modelling / leading by example, seeking out better ways of operating and promoting the IPA/OneLearning mission, vision and values through all interactions with stakeholders Communicate effectively at all levels both verbally and through written communication that will drive participation and engagement Systems: Contribute to development of processes to support service delivery both online and face-to-face. Identify opportunities for system or process continuous improvements and take action to implement these. Ensure integrity of databases and spreadsheets, and that all information is managed accurately, efficiently and in line with data processing requirements. Run and analyse reports, using these to identify issues and opportunities for improvement, making recommendations for process improvements to senior colleagues. Projects and events Support the teams compliance with statutory and quality assurance compliance. Support quality assurance activities and maintain comprehensive statistics (quality measures, recommendations/complaints). Undertake projects at the direction of the OneLearning management team, taking the lead on the project plan and keeping staff, students, clients updated as appropriate. General Contribute to effective communication and co-ordination across the unit. Any other duties that arise from time to time as directed by the supervisor, manager or nominee. Flexible approach to working hours as the demands of the post may require work outside normal office working hours from time to time. About the ideal candidate Qualifications Leaving Certificate or equivalent qualification (essential) Knowledge An understanding of the role and objectives of the Institute Proficiency in Microsoft Office (essential). Experience Minimum two years experience in an administrative role with responsibility for a variety of processes and procedures (essential) Minimum two years operations experience in a high volume, fast paced, dynamic environment where attention to detail and organisational skills are essential (essential) Experience in training other staff on processes and procedures Proven track record of providing excellent customer service with exceptional written and verbal communication skills Demonstrated ability to provide professional and proactive stakeholder engagement and management Experience with Learning Management Systems, CRMs HR Management Systems or other similar systems A track record in continuous learning and development Skills Strong analytical and problem solving skills Demonstrated ability to learn new technologies Excellent standard of written English suited to writing emails and content for website or programme description documents. How to Apply: Please complete the eligibility form (application form) and upload it along with your CV via the IPA application portal at CVs unaccompanied by the eligibility form will not be considered. Closing date for applications is Monday, 17th February 2025 at 1pm (Irish time). Any queries should be directed to
-
IPA Administrative Assistant G6
12 hours ago
Dublin, Ireland Conscia Limited Full timeJob Function The Administrative Assistant works as part of a team to provide essential administrative support to staff and students across the entire student lifecycle, from application through to graduation. Key responsibilities include working on admissions and enrolment processes, maintaining and updating student records, coordinating scheduling and...
-
▷ Urgent: IPA Administrative Assistant G6
2 days ago
Dublin, Ireland Conscia Limited Full timeJob Function The Administrative Assistant works as part of a team to provide essential administrative support to staff and students across the entire student lifecycle, from application through to graduation. Key responsibilities include working on admissions and enrolment processes, maintaining and updating student records, coordinating scheduling and...
-
IPA Executive Assistant
2 days ago
Dublin, Ireland Conscia Limited Full timeJob Function The Executive Assistant (OneLearning) will play a key role in ensuring the efficient and effective delivery of concurrent online training sessions within the Learning Solutions Team. They will coordinate and administer training activities through the Learning Management System (LMS), IPA Moodle, and other systems as required, while delivering...
-
IPA Executive Assistant
13 hours ago
Dublin, Ireland Conscia Limited Full timeJob Function The Executive Assistant (OneLearning) will play a key role in ensuring the efficient and effective delivery of concurrent online training sessions within the Learning Solutions Team. They will coordinate and administer training activities through the Learning Management System (LMS), IPA Moodle, and other systems as required, while delivering...
-
High Salary: Administrative Co-Ordinator
2 weeks ago
Dublin, Ireland Conscia Full time*PLEASE SEE BELOW ON HOW TO APPLY* Reports to: Line Manager, Business Development and Leadership and Management units, Professional Development Department Job Function: Responsible for the provision of professional and administrative services as part of a team that contributes to the Professional Development Department’s Business Development function and...
-
Administration Assistant
2 weeks ago
Dublin, Ireland Osborne Full timeAdministration Assistant At Osborne, we are currently recruiting for an Administration Assistant for a construction and accommodation rental organisation based in South Dublin. This is a fantastic opportunity to join a successful business who are leading providers of new homes in Ireland. This role is fully onsite, and you will report directly into...
-
Administrative Assistant
2 weeks ago
Dublin, Ireland HireForce Full timeJob Title: Administrative Assistant Location: North Dublin, Ireland Our client is a leading renewable energy company based in North Dublin, dedicated to revolutionizing the renewable energy landscape in Ireland. With a primary focus on generating clean, green energy through anaerobic digestion, wind power, demand-side response services, and solar energy, we...
-
ADMINISTRATIVE ASSISTANT
2 weeks ago
Dublin, Ireland Rehab Group Full timeA commitment to living the values of Teamwork, Respect, Dignity, Justice, Advocacy and Quality. We are an independent voluntary organisation providing services and support for people with disabilities and their families for more than 70 years. Our work positively impacts the lives of over 10,000 people with disabilities, equipping them with the confidence,...
-
Finance Administration Assistant
13 hours ago
Dublin, Ireland HireForce Full timeJob Title: Finance Administration Assistant Location: Dublin City Centre, Ireland The company:An esteemed family office with assets under management €500 Million, is seeking a highly organised and detail-oriented individual to join their team as a Finance Administration Assistant. They offer a unique, dynamic work environment with substantial scope for...
-
Senior Administrative Assistant
2 days ago
Dublin, Ireland Brightwater Full timeSenior Administrative Coordinator Professional Services - Dublin 9 - Fully Onsite - Permanent Position - €35,000-€40,000 DOE About the Position Do you crave a dynamic role where you can wear many hats and make a real impact? Do you thrive in a small but fast-paced environment and have a knack for keeping things running smoothly? This is your chance to...
-
Head of Compliance and Risk Manager
6 days ago
Dublin, Ireland Horizon House Group (Fazyard Limited) Full timeHorizon House Group provides board, accommodation and ancillary services to 900 persons in 6 separate units currently located throughout the Leinster region. The majority of our units provide accommodation and person centred supports to persons seeking international protection as families or as individuals. Our services are provided in line with the National...
-
Head of Compliance and Risk Manager
12 hours ago
Dublin, Ireland Horizon House Group (Fazyard Limited) Full timeHorizon House Group provides board, accommodation and ancillary services to 900 persons in 6 separate units currently located throughout the Leinster region. The majority of our units provide accommodation and person centred supports to persons seeking international protection as families or as individuals. Our services are provided in line with the National...
-
Dublin, Ireland HireForce Full timeJob Title: Finance Administration Assistant Location: Dublin City Centre, Ireland The company:An esteemed family office with assets under management €500 Million, is seeking a highly organised and detail-oriented individual to join their team as a Finance Administration Assistant. They offer a unique, dynamic work environment with substantial scope for...
-
Only 24h Left! Administration Assistant
4 days ago
Dublin, Ireland Osborne Full timeAdministration Assistant At Osborne, we are currently recruiting for an Administration Assistant for a construction and accommodation rental organisation based in South Dublin. This is a fantastic opportunity to join a successful business who are leading providers of new homes in Ireland. This role is fully onsite, and you will report directly into...
-
Legal Administrative Assistant x 2
13 hours ago
Dublin, Ireland Reed Global Full timeLegal Administrative Assistant Dublin 4 Firm Essential Job Functions: Provide legal administrative support to assigned solicitors (Member, Associate, Of Counsel, Solicitor). Type letters, memos and reports as required. Enter conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters. Complete...
-
Legal Administrative Assistant x 2
5 days ago
Dublin, Ireland Reed Specialist Recruitment Limited Full timeLegal Administrative Assistant Dublin 4 Firm Essential Job Functions: Provide legal administrative support to assigned solicitors (Member, Associate, Of Counsel, Solicitor). Type letters, memos and reports as required. Enter conflict information into the system for the purpose of running conflict checks for new clients and opening of new matters. Complete...
-
Legal Team Administrative Assistant
2 weeks ago
Dublin, Ireland Lex Consultancy Full timeInternational law firm are seeking a Legal Administrator This role will grow into a full Legal PA position supporting a Partner – an opportunity not to be missed if you are embarking on a career in Legal Support! This is the ideal opportunity for someone who has spent 6-12 months in a mid-size firm and has some experience with legal admin and document...
-
Legal Administrator
13 hours ago
Dublin, Ireland Link Personnel Services Full timeOur Client is a Top Tier Law Firm and are currently hiring an Administration Assistant to join their expert Healthcare group in the Litigation department. This is a high volume administrative support role where you will have the opportunity to work with some of the best legal and professional talent in Ireland. The role will suit a candidate with some...
-
Legal Administrative Assistant
2 weeks ago
Dublin, Ireland Bighornlaw Full timeLaw Office of DuPont and Blumenstiel • Dublin, OH, US Posted 5 days ago Description Our busy legal firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist our clients and ensure we’re operating efficiently. You will assist with the preparation of legal documents, oversee and manage the firm calendar, and...
-
Administrator
2 weeks ago
Dublin, Ireland Osborne Full timeTemporary Administrator with Excel Skills We are looking for a Temporary Administrator to join our client’s team in North Dublin. This is an ongoing role in a busy, customer-focused environment. Location: North Dublin Pay: €13.50 per hour Hours: Monday to Friday, fully on-site What You’ll Do: Help with general admin tasks. Use Excel to organise...
