Junior Facilities Co-ordinator

1 week ago


Dublin, Ireland Arup Full time

Shape a future with purpose at Arup in Dublin.

Create Arup's Inspiring Workplace

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The opportunity

Join a vibrant, diverse, and multidisciplinary office in Dublin. We are currently seeking a Junior Facilities Co-ordinator to join our team on a permanent contract. This is an excellent opportunity for a candidate who wants to develop their career in the facilities environment.

As a Junior Facilities Co-ordinator at Arup, you will:

- Co-ordinate and manage soft services throughout the 4 offices in Dublin, Cork, Galway & Limerick. The role is predominantly Dublin-based but there is limited travel required to the other offices and after-hours commitments needed on a limited prescheduled basis (except in an emergency).
- Assist in co-ordinating contractor’s on-site activities to ensure that the tasks are performed successfully and closed out in line with internal procedures.
- Carry out building walks, generate reports, tasks, and photos on findings.
- Manage sub-contracted teams such as the canteen, cleaners, security, deliveries, maintenance contractors etc.
- Manage the ACT Access Control System as the first point of contact & the Trend BMS System.
- Ensure safe and clean facilities across the site. Ensure all works are undertaken in line with Environmental and Health & Safety legislation.
- Manage annual budgeting and assist in overseeing costs for the Facilities Department and the issuing of purchase orders.
- Assist in the Project Management of small projects throughout the Ireland offices as well as the involvement in the co-ordination of in-house events (e.g., the Summer BBQ, parties, etc.).

Does this role inspire you?

We're looking for someone who is passionate about Facilities Management. These are the essential skills and qualifications for the position:

- 2-3 years’ experience in a facilities environment.

We also value:

- Qualification in Facilities or Project Management.
- Familiarity with requesting and approving RAMS, therefore, experience with working with and approving sub-contractor paperwork is desirable.

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

- Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.
- Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.
- Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.
- Wellbeing and Culture: At Arup we are committed to fostering a healthy working culture by offering a range of health and wellbeing benefits, including health insurance, flexible working schemes, wellness programmes and an Employee Assistance Programme.
- Equality, Diversity and Inclusion: We strive to embed inclusion in our way of working, our interactions with one another and the projects we deliver. We are committed to creating an inclusive working environment for talented people of any background, based on merit, fairness and respect.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We are proud to be an equal opportunity employer and are committed to building a workplace that reflects the rich diversity of the world around us. We actively promote a culture of inclusion where everyone feels welcome, respected, and valued.

Do you want to join us in shaping a better world?

#J-18808-Ljbffr



  • Dublin, Ireland Sovereign Realty & Management LLC. Full time

    The Digital Facilities Co-ordinator will be responsible for the quality, accuracy, and security of the master record information. The successful candidate will assist the BIM Manager focussing on the quality and consistency of the information submitted while ensuring that deliverables are continuously transformed from projects handover into master digital...


  • Dublin, Ireland Elk Recruitment Full time

    Position: Junior Project Manager / Project Co-Ordinator Location: Dublin 15 Salary: Neg DOE This is an excellent opportunity for a strong administrator with an interest in contract administration, landscaping, construction and related disciplines. Role progression and development can be facilitated for strong performing candidates. Responsibilities 1. To...


  • Dublin, Ireland Lex Consultancy Full time

    An international law firm with a bustling Dublin office is currently recruiting for a Concierge to join them on a permanent basis. In this role, you will be the first person clients and internal staff meet as they enter the office, providing an excellent visitor experience. You will support the Facilities team in maintaining standards within the office,...


  • Dublin, Ireland Conscia Full time

    *PLEASE SEE BELOW ON HOW TO APPLY* Reports to: Line Manager, Business Development and Leadership and Management units, Professional Development Department Job Function: Responsible for the provision of professional and administrative services as part of a team that contributes to the Professional Development Department’s Business Development function and...


  • Dublin, Ireland Alpha Facilities Maintenance Ltd Full time

    We have an exciting new vacancy for a Junior Quantity Surveyor. This is a position in which someone with the right skills can join the team in a great company that focuses on a great working environment, job and customer satisfaction. The job is full time, Dublin based, with a competitive salary including a company pension scheme. Alpha Facilities...

  • Junior Site Manager

    3 weeks ago


    Dublin, Ireland Construction Specialist Recruitment Full time

    CSR has a new opportunity for a Junior Site Manager for an €8.5 million retail project in Dublin. The Contractor has secured a number of new projects and is keen to add a Junior Manger to join their team. This will be somebody who would like to the opportunity to go in and learn from an experienced Site Manager and be able to quickly develop into a more...


  • Dublin, Ireland ESB Full time

    Position Description The Networks IT & Digital Strategy team requires a full-time Team Member to join the Portfolio Management team. The IT Portfolio Management Team is responsible for ensuring all investment in IT, Digital and Data is governed through strategic transformation programmes, has necessary funding and budgets in place and is aligned to relevant...


  • Dublin, Ireland Construction Specialist Recruitment Full time

    CSR has a new opportunity for a Junior Site Manager for an €8.5 million retail project in Dublin. The Contractor has secured a number of new projects and is keen to add a Junior Manger to join their team. This will be somebody who would like to the opportunity to go in and learn from an experienced Site Manager and be able to quickly develop into a more...


  • Dublin, Ireland Ward Personnel Full time

    Our client, a well established building contractor, requires a Junior Site Manager to join their team on a permanent basis to work on projects in the greater Dublin/Leinster area. The successful candidate will report to the senior site management team, and will work collaboratively with them to drive standards. You will initially be involved in the...


  • Dublin, Ireland Iftn Full time

    34 Lower Baggot Street Dublin 2, Ireland An opportunity has arisen for a well-organised, friendly, polite and proactive individual to run Raygun’s reception and assist the Production Office with the daily running of the facility. This individual must be self-motivated with excellent communication skills. The role includes reception and hospitality...

  • Facilities Technician

    2 weeks ago


    Dublin, Ireland Headcount Solutions Full time

    Headcount Solutions is sourcing a Facilities Technician for a leading clients pharmaceutical site in Dublin. The Facilities Technicians primary function is to provide maintenance and technical support function to site utilities at the plant while adhering to all site safety policies and procedures in compliance with regulatory, cGMP and to HPRA standards....

  • Facilities Technician

    2 weeks ago


    Dublin, Ireland Headcount Solutions Limited Full time

    Headcount Solutions is sourcing a Facilities Technician for a leading client’s pharmaceutical site in Dublin.The Facilities Technician’s primary function is to provide maintenance and technical support function to site utilities at the plant while adhering to all site safety policies and procedures in compliance with regulatory, cGMP and to HPRA...


  • Dublin, Ireland Environmental Resources Management (ERM) Full time

    Senior Ornithologist or Ecologist with Ornithology focus Apply locations: Dublin, Ireland; Aberdeen, United Kingdom; Bristol, United Kingdom; Teesside, United Kingdom; Manchester, United Kingdom. Our time is NOW. ERM are seeking a talented and experienced Ornithologist, at either Senior or Managing Consultant level depending on experience. We are also...


  • Dublin, Ireland Matrix Recruitment Group Full time

    What you need to know My client in the Public/Healthcare sector is looking to recruit a Maintenance/Facilities Manager for their site in Mullingar, Co. Westmeath. This will be a contract job initially. You will be responsible for managing the Maintenance Dept on the basis of delivering quality-based, cost-effective services; managing contracts, grounds of...


  • Dublin, Ireland Access Talent Group Full time

    ((BST: 8:00 - 18:00 (Mon/Thurs) 8:00 - 16:00 (Fri))) Access Talent Group are recruiting for an Junior Quantity Surveyor for a Client who have the next 5 years of large scale MEP projects in Dublin. With the huge demand of large scale MEP facilities, our client has taken on large amounts of these projects in Dublin. The company has recently stepped to Tier...

  • HR Administrator

    4 days ago


    Dublin, Ireland Thorntons Recycling Full time

    Reporting to the HR Manager, this role will be based in Head Office at Parkwest Business Park. Thorntons Recycling has a number of facilities, and the successful candidate will be required to provide HR support assistance to managers and employees across all facilities. Main Responsibilities: Filing, scanning HR records to HR System. Managing new starter...


  • Dublin, Ireland Link Personnel Services Full time

    Link Personnel, on behalf of our Client, have a Credit Control Vacancy. This role will co-ordinate the Credit Control function for a specific department and works closely with the finance team and offers career progression opportunities. If you have 1-2 years experience within a Credit Control role in a Professional Services or Corporate environment give me...

  • Project Engineer

    2 weeks ago


    Dublin, Ireland Asset Recruitment Full time

    Job Purpose: The co-ordination and implementation of projects to support manufacturing requirements. Person Profile: Project Engineer The candidate should have a degree (or equivalent) in an Engineering discipline and 2-3 years’ experience in a medium sized manufacturing environment, preferably in a project engineering or similar role. A self-starter,...


  • Dublin, Ireland Staycity Group Full time

    Welcome to Staycity Group, a thriving and rapidly expanding aparthotel operator, making waves across the heart of Europe! With an impressive track record of multiple new aparthotels opening each year, we're on an unstoppable journey, with 33 exceptional properties across iconic European cities like London, Dublin, Berlin, Edinburgh, Paris, and Venice. Are...

  • Site Engineer

    1 week ago


    Dublin, Ireland Cunningham Contracts Group Full time

    Engineer We are Cunningham. We are one of Ireland's award-winning building and civil engineering contractors with an extensive track record in delivering projects across multiple sectors in Ireland, including mission critical, healthcare, education, fit out and residential. The company has recently expanded into new markets and business sectors,...