Executive Support Assistance

2 weeks ago

Dublin, Ireland Frank Keane MG Full time

About Us: Bluegate Carstore is a busy and customer-focused motor dealership based in Dublin. We are seeking a proactive and highly organised Executive Support Assistant to join our team. This role is essential to the day-to-day running of the business, supporting both operational and customer service functions. The Role: You will work closely with the General Manager and Business Manager, supporting administrative processes across sales, stock, customer service, and compliance. The role also involves assisting with showroom enquiries, ensuring a smooth and professional customer experience. Key Responsibilities: Customer Support: Assist with showroom walk-ins in a professional and friendly manner. Support the call centre team in resolving customer queries. Executive & Admin Support: Provide admin support to the General Manager and Business Manager. Prepare reports, and assist with documentation for internal processes. Stock & Vehicle Admin: Manage vehicle buy-ins. Maintain in-stock notes , tagging, and stock price adjustments. Add cost lines in CDK (Keyloop) and manage prep work coordination. Ownership & Compliance: Process SIMI ownerships, tax, VRT, AA cover, warranties, and logbook transfers. Handle fines, tolls (Eflow), and documentation issues (VLC, ownerships). Reporting & Documentation: Update sales reports and stocklists. Maintain accurate vehicle documentation, support trade invoicing, and resolve ownership issues. Requirements: Experience in a dealership or similar admin role is highly preferred. Familiarity with CDK or dealership management systems preferred. Excellent communication, organisation, and problem-solving skills. Ability to handle confidential information professionally. Knowledge of Irish motor trade processes (SIMI, VRT, ownership) is an advantage. What We Offer: A friendly and supportive working environment. Exposure to all areas of dealership operations. Development opportunities as part of a growing team. Skills: Attention to detail Organisational skills

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