EXECUTIVE ASSISTANT

4 weeks ago

Dublin, Ireland Kennedy Wilson, Inc. Full time

KWE DUBLIN OFFICE

94 St Stephen's Green
Dublin, Dublin2, IRL

Responsibilities

- Manage and maintain the complex calendars of 4 senior executives, ensuring all meetings, appointments, and deadlines are met.

- Provide administrative support for a team of circa 13 Real Estate professionals

- Manage conflicting priorities with clear communication and sensitivity.

- Coordinate domestic and international travel, including flights, visas, ground transportation, and accommodations.

- Serve as the main point of contact between the executives and internal/external teams and stakeholders.

- Handle correspondence, prepare reports, manage expenses, and provide general administrative support as needed.

- Organize corporate events such as board trips, investor meetings, and VIP visits, ensuring smooth logistics and execution.

- Assist with the preparation of presentations, proposals, and meeting materials.

- Handle ad-hoc administrative duties, such as preparing meeting materials and presentations.

- Liaise with IT to resolve office-related issues.

- Prepare for and follow up on meetings, ensuring executives are prepared, taking minutes when necessary, and following up on action items.

- Act as a trusted partner to senior team members, offering proactive solutions and contributing to the company’s goals by taking on ad-hoc projects as required.

- Work with the Administration Team locally and across jurisdictions to streamline office processes and optimize administrative systems.

About You

The ideal candidate will bring:

- Experience: Previous experience in providing executive assistance to senior executives.

- Proactive Approach: A self-driven attitude, a willingness to learn, and a commitment to personal and professional growth.

- Exceptional Organizational Skills: The ability to manage multiple priorities in a fast-paced environment with meticulous attention to detail.

- Interpersonal Skills: Strong interpersonal skills with the ability to build and maintain effective relationships at all levels of seniority.

- Communication Skills: Excellent written and verbal communication skills with a professional demeanour.

- Resourcefulness: A proactive and resourceful approach, with the ability to anticipate needs and take initiative.

- Calm Under Pressure: The ability to remain composed under pressure and handle demanding situations confidently and professionally.

Key Skills & Attributes

- Minimum 3 years of experience in a similar role

- Proficiency in Microsoft Office (Word, Excel, PowerPoint).

- Exceptional organizational, multitasking, and time management skills.

- A positive and approachable demeanour.

- High levels of integrity, confidentiality, and professionalism.

- Ability to manage competing priorities, work under pressure, and meet tight deadlines.

- Self-motivated, flexible, and a strong team player with a proactive attitude.

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