Executive Assistant

Avolon is a leading global aviation finance company connecting capital with customers to drive the transformation of aviation and the economic and social benefits of global travel. We pride ourselves on our deep customer relationships, our collaborative team approach, and our fast execution. We invest with a long-term perspective, diversifying risk and managing capital efficiently to maintain our strong balance sheet. Working with 140 airlines in 59 countries, Avolon has an owned, managed, and committed fleet of 1,129 aircraft, as of 31 December 2024 on a pro forma basis including the acquisition of Castlelake Aviation Limited. www.avolon.aero

The Role:

Avolon is appointing an Executive Assistant to partner with the Head of Americas & OEM and Head of Europe. This is an exciting opportunity for an experienced and highly organised individual to work in a fast-paced and dynamic environment and provide comprehensive support to two Commercial Regional Heads.

Key Responsibilities:

- Act as the first point of contact for the Commercial Regional Heads, proactively and promptly reviewing and tracking incoming enquiries;
- Extensive calendar and diary management including coordinating schedules, meetings and international travel;
- Liaise with company travel agent to book travel, hotel and transport when necessary;
- Provide high level business support including preparing meeting agendas, briefing packs, presentations, and other documents, and ensuring follow-up actions are progressed;
- Coordinate, attend and take minutes for team meetings and any other relevant meetings;
- Build and maintain relationships across the Commercial leadership team to ensure the coordination of priority workstreams and ongoing management of actions and status reports;
- Provide project support, reviewing and summarising reports, presentations, and documents suitable for presentation at Board level;
- Maintain trackers and access to key information through use of internal systems and data management processes;
- Organise team and customer events;
- Support Europe and Americas team with business travel and coordinating their customer events when required;
- Prepare and submit monthly credit card expenses.

The Person:

You will be driven, focused, and resourceful as well as being an excellent relationship builder. You will be self-motivated with exceptional attention to detail. You will have the ability to work independently in a fast-paced, dynamic environment, while maintaining excellent organisational skills. You must be flexible and adaptable.

Essential Skills and Experience:

- At least 5 years’ experience or equivalent in a similar role;
- Experience working in a financial setting or aircraft leasing sector a distinct advantage;
- Demonstrable experience in working with highly sensitive business correspondence and other information with confidentiality and discretion;
- Relationship building across all levels of the business and with external contacts, vendors and partners;
- Self-motivated with initiative to track and follow through on all queries and issues to successful completion;
- Ability to work in a fast-paced, dynamic environment, requiring high levels of flexibility and adaptability, and willing to deal with issues outside of regular business hours if required;
- Experience of multitasking and prioritising an everchanging workload;
- Ability to work autonomously and take ownership of area of responsibility;
- Proficient in utilizing the complete Microsoft Office suite;
- Effective meeting management and coordination;
- Highly organised with excellent time management and attention to detail;
- Strong oral and written communication skills.

The Closing date for applications is COB Friday 14th March.

Avolon is an equal opportunities employer, which cultivates opinion, listens to all views with respect, recognises people based on their merits without bias and embraces diversity.

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