Senior PA | Dublin | 58-60K New

4 weeks ago

Dublin, Ireland CPL Full time

Senior PA | Dublin | 58-60K

My client a very prominent legal firm based in Dublin city centre is looking for a well established Senior PA to support the Corporate head of the London office. This position requires a professional who can manage a variety of responsibilities with precision and discretion, contributing to the firm's overall success.

Benefits:

- Pension
- Healthcare
- 4 days in office

Responsibilities:

- Provide executive-level administrative support to the Senior Partner(s)
- Monitor and manage Partner emails and calendars, coinciding with the thorough planning of meetings and events across multiple time zones.
- Proactively manage and optimise executive schedules in accordance with business priorities.
- Extensive travel management including the preparation of client reports and travel packs for all trips and client interaction.
- Compile business development documentation for new client meetings e.g. research, client bios and company information.
- Prepare professional reports, documents, and presentations and assist in strategic initiatives.
- Serve as a point of contact for internal and external stakeholders, handling enquiries on behalf of the Partner and wider allocation.
- Handle sensitive and confidential information with professionalism and discretion.
- Build and maintain strong working relationships across all teams and departments.
- Manage the monthly billing processes for given allocation, to include time allocation and invoice preparation (commercial billing experience is essential).
- Manage all expenses, ensuring submissions are made on time and with the highest level of accuracy.
- Work with the full Microsoft Office suite, updating presentations as and when requested and producing high quality documentation from hand-written drafts, following the William Fry LLP house style.
- Support and cover the wider PA population within designated practice group, as and when required.
- Ad hoc duties, as and when requested.

Personal Profile:

- Highly organised with the ability to manage high volumes and work, re-prioritising as and when required.
- Uses initiative to problem solve, in a calm and methodical way.
- Demonstrates a high level of flexibility and willingness to assist others.
- Drive and determination to continuously make role improvements, eager to develop skills and own personal development.
- Well-developed IT skills, including proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and the ability to use them effectively to improve performance and communications.
- Acts in a professional and assertive manner, displaying strong interpersonal abilities.
- Proactive, resourceful and able to work both independently and collaboratively.

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