Legal PA/Team Lead | Dublin | 55-60K New

3 weeks ago

Dublin, Ireland CPL Full time

Legal PA/Team Lead | Dublin | 55-60K

My client a very prominent legal firm based in Dublin city centre is looking for a well established Legal PA to support & lead a team of legal float PA's while carrying out PA duties for various departments and partners.

Benefits:

- Pension
- Healthcare
- 4 days in office

Responsibilities:

- Provide seamless PA support across multiple practice groups, ensuring flexible support during planned and unplanned absences, periods of high demand, and work overflow ensuring continuity of service across the PA population.
- As and when requested, PA support includes (but is not limited to):
- Managing diaries, scheduling meetings, appointments, and travel arrangements for multiple fee earners across different practice areas.
- Preparing tailored travel and business development packs for business trips, ensuring all relevant client and trip-specific information is included.
- Producing and amending high-quality documentation from digital dictation and handwritten drafts, in line with the Firm’s house style.
- Supporting with various billing processes from start to finish, ensuring accuracy and timeliness.
- Compiling business development documentation for new client meetings, including research, bios, and company information.
- Entering and reporting on business development data using the Firm’s CRM system (Interaction).
- Accurately managing electronic and paper filing systems, ensuring documentation is filed promptly and correctly.
- Providing general administrative support such as printing, posting, photocopying, and scanning, ensuring tasks are completed efficiently and to a high standard.
- Supporting with ad hoc requests from Partners, Associates, and other team members across the Firm as and when needed.

Personal Profile:

- Minimum of 7 years’ experience as a Legal PA/Secretary, with exposure to multiple practice areas preferred.
- Previous experience with both workflow and team management.
- Advanced working knowledge of MS Word, Outlook, Excel & PowerPoint.
- Experience with document management, billing, and digital dictation systems.
- Strong organisational and prioritisation skills, with the ability to manage multiple workflows.
- Excellent interpersonal and communication skills, with a collaborative and proactive approach.
- Discreet and professional in handling sensitive information.
- Flexible, adaptable, and eager to contribute to a high-performing team.

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