Department Administrator

4 hours ago


Galway, Ireland PlaceMe Recruitment Full time

Overview

The primary function of the role is to provide administrative support to the HR Manager. This may suit someone with a recent HR qualification who wishes to gain invaluable experience working in all aspects of a busy HR department in a manufacturing environment. This role will report to the HR Manager and is based in North, Co Galway.

Qualifications

- A Human Resources or equivalent third level qualification essential
- Previous experience in Human Resources or a highly administrative position an advantage
- Ensuring discretion and confidentially of all employee records and information is paramount in this position
- Approachable, people-orientated person, dedicated to providing the highest standard of service
- Strong Administration skills essential
- Excellent communication skills both writing and oral with fluent English essential
- Proactive and highly organised, with excellent attention to detail
- Self-motivated with a proven ability to work under pressure and deliver to tight deadlines
- Flexibility and willingness to learn
- A confident team player who is also well capable of working independently and on his/her own initiative
- Strong interpersonal skills and ability to engage with wide range of stakeholders
- Ability to adapt to change within a fast-paced environment
- High level of computer literacy (MS platforms) required and experience in using Human Resource Information Systems desirable

Responsibilities

- Maintenance of HR files and documentation, ensure that employee files and records are kept up to date
- Assist with the review of current record management system / archiving
- Audit and Review current HR files, both hard and soft copy, maintain and update employee data systemically and manually
- Undertake admin related duties to support recruitment/onboarding/offboarding processes as required
- Updating TMS with new starters, leavers, and current employees’ personal information
- Performance Management – scanning and uploading all completed documentation onto TMS and filing
- Assist with inductions for new starters, scheduling and preparing starter packs etc
- Any other responsibilities of an administrative nature that may be required from time to time

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