Recruitment Administrator New

5 hours ago

Galway, Ireland CPL Full time

Recruitment Administrator

Our client, an Education Institution is looking to hire a Recruitment Administrator on a full time 35 hours per week, for the next 10-12 weeks.

HR Administration

Provide HR Administration support to include:  

· Support Presentations

· Management of emails 

· Minute taking 

· Meetings set up 

· Preparing monthly communications for Colleges 

· Arranging training events

· Raise POs as required

· Set up meetings for the team  

· Act as first point of contact for generic HR queries to HR Business Partner team 

· Recruitment – follow up on recruitment approvals, processes 

· Reporting

· generate standardized monthly reports

· generate ad hoc reports required by HRBP’s 

· generate monthly HR dashboards

· Collate Fixed Term Employee/Absence data to HRBP’s on monthly basis 

· Contribute to HR Projects as required 

· Collate monthly data on exit interviews

· Maintain HRBP webpages and Employee Wellbeing Webpage, including university events diary.

HR Information Systems

· Oversees the timely monitoring and resolution of inquiries received in the HR ESS inbox, ensuring effective communication and swift problem-solving for all incoming queries.

· Provide technical support and advocacy to colleagues and other stakeholders in respect of the Human Resources systems and processes.

· Support the review and implementation of appropriate processes and procedures to fit existing software and information technology resources available within the Human Resources Office.

· Assist in the operations of the office through supporting the implementation of an effective and efficient service to all stakeholders.

· Work as a member of the HRIS Team in achieving the office’s commitment to service and related initiatives.

· Application of internal control and internal check systems, review of same as appropriate and maintenance of HR information and files.

· Production of periodic reports for internal and external stakeholders

· Detect, verify, record and resolve HRIS incidents.

· Contribute to and lead testing of HRIS developments, changes and enhancements.

· Contribute to development activities as a project team member with assigned project tasks.

· Develop comprehensive training documentation and consistently update and maintain material to ensure accuracy and relevance.

· Codify frequently performed activities into standard procedures.

· Work independently on day-to-day operational functions and also to be responsible for assisting in the input, design and initiation of effective systems for the support and administration of HRIS activity.

Other:

· Representing the HR function to the highest standard.

· Collate reports/data /information for Freedom of information as requested.

· Co-ordinate and prepare, in conjunction with the HR Manager, reports and statistics for University Management.

· Provide advice to Heads of Schools/Support Units to ensure compliance with HR policies and procedures (recruitment or contracts).

· Produce accurate and timely reports from the Core HR system.

· Ensure that all internal checks and controls are adhered to and monitor same on an ongoing basis.

· Participate on interview panels as appropriate.

· Undertake other tasks and project work as required by HR Manager, to contribute to the achievement of objectives of the work unit.

· Proactively keep abreast of developments in employment law, best practice in Recruitment and Selection, Equality, and HR matters generally, and ensure relevant changes required to documentation in relation to implementation of any such changes are updated accordingly.

The successful candidate will demonstrate the eligibility requirements below in terms of qualification, skills and experience:

Essential Criteria

· At a minimum, passes in 5 subjects at Leaving Certificate level (or equivalent).

· A recognised post Leaving Certificate administrative/office technology qualification.

· Proven organisational and administrative skills.

· Excellent IT skills, including Microsoft Word and Excel.

· A minimum of two years’ employment experience, which demonstrates a high level of administrative support in a demanding office environment.

· The post holder must be self-motivated and capable of working on his/her own initiative, be well organised and flexible, capable of prioritising and planning work and responding to urgent requests.

· Accepts and demonstrates responsibility.

· The post holder will integrate as a member of a busy office team and should be committed to a team approach and to quality in the delivery of the service.

· The post holder must have a high level of accuracy and attention to detail in the delivery of the service.

· The post holder must have the ability to adhere to strict deadlines and this can mean working under constant pressures.

· Ability to work on one’s own initiative and manage a number of issues simultaneously.

· Post holder must use discretion to ensure HR policies and procedures are adhered to while at the same time deal with sensitive information regarding staff members as discretion and confidentiality are of the utmost importance.

Desirable Skills, Knowledge and Experience:

· Minimum of 1-year Human Resources experience.

· C1 level of written and spoken Irish. Irish assessment may be required to be undertaken prior to appointment.

For more information, please email [email protected]

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