Business Operations Assistant

1 day ago

Dublin, Dublin City, Ireland beBeeOrganisation Full time €40,000 - €50,000
Job Title:

Administrative Support Specialist

About the Role:

This position involves providing high-level administrative support to senior management. The ideal candidate will have excellent communication and organisational skills, as well as experience in a similar role.

Key Responsibilities:
  • Customer Support: Assist with showroom walk-ins, supporting the call centre team in resolving customer queries.
  • Executive & Admin Support: Provide admin support to senior management, preparing reports and assisting with documentation for internal processes.
  • Stock & Vehicle Administration: Manage vehicle buy-ins, maintain in-stock notes, tagging, and stock price adjustments, add cost lines in CDK (Keyloop) and manage prep work coordination.
  • Ownership & Compliance: Process SIMI ownerships, tax, VRT, AA cover, warranties, and logbook transfers, handle fines, tolls (Eflow), and documentation issues (VLC, ownerships).
  • Reporting & Documentation: Update sales reports and stocklists, maintain accurate vehicle documentation, support trade invoicing, and resolve ownership issues.
Requirements:
  • Experience: Experience in a dealership or similar admin role is highly preferred.
  • Skills: Excellent communication, organisational, and problem-solving skills.
  • Familiarity: Familiarity with CDK or dealership management systems is preferred.
  • Confidentiality: Ability to handle confidential information professionally.
  • Irish Motor Trade: Knowledge of Irish motor trade processes (SIMI, VRT, ownership) is an advantage.
What We Offer:
  • A Friendly Working Environment: A friendly and supportive working environment.
  • Development Opportunities: Exposure to all areas of dealership operations, development opportunities as part of a growing team.

Required Skills: Attention to detail, organisational skills.

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