Administrative Coordinator

3 days ago

Maynooth, Co Kildare, Ireland beBeeAdministration Full time €35,000 - €40,000
HR Administrator Job Description

We are seeking a highly skilled and organized individual to join our HR team as an HR Administrator. As an HR Administrator, you will be responsible for managing the day-to-day administration of the department, providing advice and guidance to employees on company policies, and assisting the HR Manager.

  • Creating and maintaining employee personnel files, both soft and hard copies, on the HR Drive and on the HRIS system.
  • Assisting with high-volume recruitment through various platforms, creating and posting vacancies and advertisements, assisting with screening, scheduling interviews, and follow-ups.
  • Coordinating onboarding and induction processes, including offers of employment, setup of contract packs, and induction training schedules.
  • Liaising with Payroll to ensure setup of new employees, termination of leavers, and any changes in employee details or circumstances on a weekly and monthly basis.
  • Reporting and tracking of weekly hours to ensure compliance with employment legislation.
  • Processing employee leave, such as maternity, paternity, parental leave, and ensuring all requests are tracked accordingly and recorded on rosters to allow for leave accrual entitlements.
  • Reviewing alerts or prompts on the HRIS System to ensure work permits, GNIB, under 18, and other compliance factors are managed efficiently.
  • Maintaining and updating personnel records and the company HR Information System.
  • Ensuring that all personnel forms and required documentation and employee files are up-to-date and filed correctly.
  • Drafting and updating job descriptions.
  • Maintaining all health and safety training records.
  • Issuing letters/forms/policies and paperwork to employees and managers as requested and relevant.
Required Skills and Qualifications
  • A minimum of 2 years' experience in an administration role is essential.
  • A 3rd-level qualification preferably in Human Resources or office management discipline is preferred.
  • CIPD recognized qualification is advantageous.
  • A very high level of attention to detail is required.
  • Excellent time management and organization skills are necessary.
  • Typing skills at a minimum of 45 words per minute are required.
  • Excellent communication and relationship-building skills are essential.
  • The ability to work in a fast-paced multi-tasking environment is necessary.
  • Strong MS Office skills and technological savvy, knowledge of Alkimii would be advantageous.
Benefits
  • Free parking
  • Subsidized lunch at Head Office
  • Managed hotel discounts
  • Discounted rates at Comer Group Hotels
  • Discounted rates at Comer Group Ireland managed Spa & Leisure Facilities
  • Discounted rates at Comer Group Ireland Restaurants
Others
  • Skill: Discretion
  • Skill: Empathy
  • Skill: Attention Detail
  • Skill: Strong Administration Skills

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