Operations Administrator
2 weeks ago
Job Title: Operations Administrator
Location: Dublin
Job Type: Full-time
Job Description:
We are seeking an experienced Operations Administrator to join our team at SSA Recruitment in Dublin. The successful candidate will be responsible for providing administrative support to the site operations team.
Your key responsibilities will include:
- Maintaining accurate records, including drawings, training certificates, registers, and other essential documents.
- Preparing and submitting progress reports, meeting minutes, and relevant client updates.
- Overseeing the ordering of office supplies, PPE, consumables, and furniture.
- Tracking inventory and maintaining safety equipment and signage to ensure compliance.
- Providing day-to-day administrative support, including booking meeting rooms, coordinating deliveries, managing visitor access, and overseeing parking arrangements for staff and contractors.
You will also be required to:
- Collaborate with the site teams, contractors, and clients to ensure smooth communication and efficient site operations.
- Ensure accurate tracking of waste materials, monitor environmental reports (dust, emissions), and upload documentation to systems.
- Handle the uploading and submission of client-required documents, including project progress photos, reports, and other necessary documentation.
- Capture, collate, and distribute key information to the site team, ensuring smooth communication and proper documentation flow between all parties.
Key skills and qualifications include:
- Strong organisational skills.
- Ability to manage and maintain records, documents, and schedules accurately.
- Proficiency in Microsoft Office (Excel, Word, etc.) and basic knowledge of construction management software (e.g., Procore or similar).
- Strong verbal and written communication skills to liaise effectively with site teams, contractors, and clients.
-
Operations Administrator
2 weeks ago
Dublin, Dublin City, Ireland CJK Full timeOperations Administrator RoleThe Operations Administrator will provide critical administrative support to our site-based operations, ensuring seamless coordination and effective communication.Key ResponsibilitiesProvide administrative support to site-based projects.Coordinate meetings and conferences on site.Assist in the production of business reports,...
-
Operations Administrator
3 weeks ago
Dublin, Dublin City, Ireland CTS Projects Full timeCTS Projects LTD is looking for an Operations Administrator responsible for the provision of customer support, operations planning and office administrative support services. This is an ideal role for candidates seeking to build on any previous administration experience or for those who wish to pursue a career in operations and contractual management....
-
Operations Administrator
4 weeks ago
Dublin, Dublin City, Ireland CTS Projects Full timeCTS Projects LTD is looking for an Operations Administrator responsible for the provision of customer support, operations planning and office administrative support services.This is an ideal role for candidates seeking to build on any previous administration experience or for those who wish to pursue a career in operations and contractual...
-
Operations Administrator
2 weeks ago
Dublin, Dublin City, Ireland Zurich 56 Company Ltd Full timeOperations Administrator (Hybrid) - Permanent and Fixed Term Contracts availableZurich Life Assurance plc is looking for an Operations Administrator to focus on understanding and responding to what matters to customers.We are looking for a highly motivated individual with excellent communication skills.Successful candidates will gain a thorough knowledge of...
-
Operations Administrator
3 weeks ago
Dublin, Dublin City, Ireland Reed Global Full timeOur client based in Ballymount, Dublin 24 is seeking an Operations Administrator on a permanent basis.Salary - up to €38,000 maxAnnual leave - 20 days + bank holidaysHours - 9am - 5.30pm - Office basedEmployee parkingBike to workThe company is seeking an experienced Operations Administrator to join a dynamic Operations Team at their head office in...
-
Operations Administrator
3 weeks ago
Dublin, Dublin City, Ireland Reed Global Full timeOur client based in Ballymount, Dublin 24 is seeking an Operations Administrator on a permanent basis.Salary - up to €38,000 maxAnnual leave - 20 days + bank holidaysHours - 9am - 5.30pm - Office basedEmployee parkingBike to workThe company is seeking an experienced Operations Administrator to join a dynamic Operations Team at their head office in...
-
Operations and Administration Manager
1 week ago
Dublin, Dublin City, Ireland CJK Full timeOperations and Administration ManagerCJK Engineering is seeking an experienced Operations and Administration Manager to lead our operations team. In this role, you will be responsible for overseeing and managing various administrative tasks across multiple projects.
-
Operations Administrator
2 weeks ago
Dublin, Dublin City, Ireland Nolan Coaches Full timeGet AI-powered advice on this job and more exclusive features.Direct message the job poster from Nolan CoachesChief Executive Officer at Nolan CoachesNolan Coaches is one of Ireland's most established and trusted transport operators, proudly serving our communities since 1940. As our business continues to grow, we're now looking to expand our Head Office...
-
Operations Administrator
4 days ago
Dublin, Dublin City, Ireland TN Ireland Full timeWe are currently seeking a proactive and detail-oriented Operations Administrator to join our dynamic team. This pivotal role supports the smooth day-to-day functioning of our operations, bridging communication between day and night shifts and ensuring all aspects of freight and logistics administration are handled efficiently.Key ResponsibilitiesAct as a...
-
Operations Administrator
3 weeks ago
Dublin, Dublin City, Ireland Lankel Ltd Full timeLankel Refrigeration Ltd is an owner-managed Irish business based in Finglas. We provide refrigeration container maintenance and services to our clients in Dublin, Cork, and Belfast.What are we seeking?Operations Administrator - Lankel LTDBased in: Finglas, Dublin 11.Role Type: Full-time Permanent Role.Who are we?Lankel Refrigeration Ltd is an owner-managed...
-
Operations Support Administrator
2 weeks ago
Dublin, Dublin City, Ireland Executive Edge Full timeIn the role of Operations Support Administrator, you will provide administrative support to the service operations team at Executive Edge. Your key objective will be to assist in coordinating and managing service operations, ensuring efficient delivery of services to clients.This is a great opportunity to develop your skills and expertise in administration,...
-
Operations Administrator Assistant
7 days ago
Dublin, Dublin City, Ireland catalyst-group Full timeJoin Catalyst as we search for a skilled Operations Administrator to support our ESG and sustainability project delivery. The ideal candidate will possess strong organisational and time management skills, with the ability to work independently and within cross-functional teams.About the RoleThe Operations Administrator will be responsible for coordinating...
-
Operations Administrator
7 days ago
Dublin, Dublin City, Ireland catalyst-group Full timeCatalyst Dublin 4, County Dublin, IrelandJoin or sign in to find your next jobJoin to apply for the Operations Administrator role at CatalystLocation: Dublin, Ireland (Hybrid/Flexible) OR London OR MilanRole OverviewCatalyst is looking for a highly organised and detail-oriented Operations Administrator to support ESG and sustainability project delivery. The...
-
Administrative Operations Manager
2 weeks ago
Dublin, Dublin City, Ireland Sigmar Recruitment Full timeAt Sigmar Recruitment, we're seeking a highly skilled Administrative Operations Manager to join our dynamic team. As the ideal candidate, you'll possess 3+ years' experience in office administration or operations, with a strong background in supervisory roles. Your expertise will enable you to oversee day-to-day administrative operations, ensuring smooth...
-
Administrative Operations Manager
1 week ago
Dublin, Dublin City, Ireland TN Ireland Full timeJob OverviewThis is a pivotal role within the Compliance and Legal team, responsible for overseeing the administration of shared resources across various Practice group areas.The successful candidate will lead, mentor, and oversee a team of Practice Administrators, ensuring efficient operational workflows, optimized productivity, and high-quality standards...
-
Administrative Operations Coordinator
7 days ago
Dublin, Dublin City, Ireland CTS Projects Full timeOverviewCTS Projects is a leading company that specializes in contract management and administration services. We are committed to delivering high-quality solutions to our clients and are seeking an experienced Operations Administrator to join our team.The successful candidate will be responsible for managing various aspects of our operations, including...
-
Operations Administrator
2 weeks ago
Dublin, Dublin City, Ireland Catalyst Full timeRole OverviewCatalyst is looking for a highly organised and detail-oriented Operations Administrator to support ESG and sustainability project delivery. The successful candidate will coordinate key administrative and operational tasks, including document management, client liaison, reporting, CRM maintenance, and bid support. This role is integral to our...
-
Business Operations Administrator
1 week ago
Dublin, Dublin City, Ireland Zurich Australian Insurance Ltd. Full timeZurich Australian Insurance Ltd. is seeking an experienced Business Operations Administrator to join our team. As a Business Operations Administrator, you will be responsible for supporting the day-to-day operations of our business, including managing workflows, maintaining records, and providing administrative support to our team members.Strong...
-
Administrative Operations Coordinator
2 weeks ago
Dublin, Dublin City, Ireland ERASMUS Full timeCompany OverviewWe are ERASMUS, a dynamic startup with an exciting vision for the future. As we establish our operations in Dublin, we are seeking a proactive and organized individual to join us as an Administrative Operations Coordinator.This role will play a critical part in the success of our company's foundational activities and growth.About the RoleThe...
-
Administrative Operations Manager
2 weeks ago
Dublin, Dublin City, Ireland Sigmar Recruitment Full timeAbout the New RoleThis position involves overseeing daily administrative operations to ensure seamless service delivery. It requires identifying inefficiencies or recurring admin issues and suggesting improvements to the Operations Manager.Manage calendars for office-wide meetings, including leadership team schedules and boardroom bookings.Supervise email...