Operations Support Specialist

1 week ago

Limerick, Limerick, Ireland beBeeOperations Full time €35,000 - €55,000
Operations Coordinator

Job Description:
  • Coordinate and own the repetitive IDA grant submission for the operations team.
  • Ensure adequate trending, tracing and logging of all admin activity related to bi-yearly IDA submission.
  • Provide administrative support to the operations, manufacturing, and quality teams.
  • Maintain and update production and inventory records in ERP/MRP systems.
  • Coordinate scheduling and tracking of production orders and material movements.
  • Assist with documentation control including SOPs, batch records, and manufacturing instructions.
  • Prepare operational reports and metrics (daily, weekly, monthly).
  • Support internal audits and regulatory inspections (FDA, ISO, etc.) by organizing and retrieving required records.
  • Track and order supplies and consumables for manufacturing and cleanroom environments.
  • Coordinate cross-functional meetings, take minutes, and follow up on action items.
  • Assist with onboarding and training logistics for new operations staff.
  • Support health, safety, and environmental compliance activities, including maintaining training records and reporting incidents.
  • Update graphs for forums.
  • Create IT tickets.
  • Maintain a filing system for data required by operations.
  • Compile forms such as parental, paternity, force majeure etc.
  • Prepare regular reports and presentations, e.g. absence reviews.
  • Assist in paperwork for reworks in operations.
  • Raise PO's as required.
  • Employee communications.
  • Assist with aged orders, slow moving and inventory counts.
Requirements:
  • Associate's or Bachelor's degree preferred (business, operations, life sciences, or related field).
  • 4 + years of experience in an administrative or operations support role, preferably in a regulated manufacturing environment.
  • Familiarity with medical device regulations (FDA 21 CFR Part 820, ISO 13485) is a plus.
  • Strong organizational and time-management skills.
  • High attention to detail and accuracy.
  • Proficient with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  • Experience with ERP systems (SAP, Oracle, etc.).
  • Excellent verbal and written communication skills.
  • Ability to work independently and within a team.
  • Problem-solving attitude.
  • Be a proven team player.

Pay rate will not be below any applicable local minimum wage rates.

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