Administrative Operations Specialist

12 hours ago

Limerick, Limerick, Ireland beBeeOperations Full time €55,000 - €70,000

Job Title:

Administrative Operations Specialist

We are seeking a highly organized and detail-oriented Administrative Operations Specialist to join our team.

Key Responsibilities:

  • Manage and coordinate IDA grant submissions for the operations team, ensuring timely completion and compliance with regulations.
  • Develop and maintain production and inventory records in ERP/MRP systems, tracking trends, tracing, and logging admin activity related to bi-yearly IDA submission.
  • Provide administrative support to operations, manufacturing, and quality teams, including scheduling, tracking, and documentation control.
  • Maintain accurate operational reports and metrics, daily, weekly, monthly.
  • Support internal audits and regulatory inspections by organizing and retrieving required records, track and order supplies and consumables for manufacturing and cleanroom environments.
  • Coordinate cross-functional meetings, take minutes, and follow up on action items, assist with onboarding and training logistics for new operations staff.
  • Support health, safety, and environmental compliance activities, create IT tickets, maintain filing system for data required by operations.
  • Compile forms such as parental, paternity, and force majeure, prepare regular reports and presentations, assist in paperwork for reworks in operations, raise POs as required.

Requirements:

  • A minimum of 4 years of experience in an administrative or operations support role.
  • Familiarity with medical device regulations is a plus.
  • Strong organizational and time-management skills, high attention to detail and accuracy.
  • Proficient with Microsoft Office Suite, experience with ERP systems.
  • Excellent verbal and written communication skills, ability to work independently and within a team.

What We Offer:

  • A dynamic work environment with opportunities for growth and development.
  • A competitive compensation package, including benefits and bonuses.
  • The chance to work with a talented and dedicated team.

How to Apply:

  • Please submit your resume and cover letter to us.

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