Administrative Support Specialist

4 days ago

Limerick, Limerick, Ireland beBeeOperation Full time €45,000 - €65,000
Job Title: Operations Coordinator

Our company is seeking a skilled Operations Coordinator to join our team. In this role, you will be responsible for coordinating and owning repetitive tasks related to IDA grant submissions.

The ideal candidate will have strong organizational and time-management skills, with the ability to work independently and as part of a team. They will also be proficient in Microsoft Office Suite and have experience with ERP systems.

Key Responsibilities:
  • Coordinate and own repetitive IDA grant submissions
  • Ensure adequate trending, tracing, and logging of admin activity related to bi-yearly IDA submissions
  • Provide administrative support to operations, manufacturing, and quality teams
  • Maintain and update production and inventory records in ERP/MRP systems
  • Coordinate scheduling and tracking of production orders and material movements
  • Assist with documentation control, including SOPs, batch records, and manufacturing instructions
  • Prepare operational reports and metrics (daily, weekly, monthly)
  • Support internal audits and regulatory inspections by organizing and retrieving required records
  • Track and order supplies and consumables for manufacturing and cleanroom environments
  • Coordinate cross-functional meetings, take minutes, and follow up on action items
  • Assist with onboarding and training logistics for new operations staff
  • Support health, safety, and environmental compliance activities
Requirements:
  • Associate's or Bachelor's degree in business, operations, life sciences, or related field
  • 4+ years of experience in an administrative or operations support role
  • Familiarity with medical device regulations (FDA 21 CFR Part 820, ISO 13485) is a plus
  • Strong organizational and time-management skills
  • High attention to detail and accuracy
  • Proficient with Microsoft Office Suite
  • Experience with ERP systems
  • Excellent verbal and written communication skills

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