Administrative Team Lead

7 days ago

Dublin, Dublin City, Ireland Ocorian Part time

Company Overview

Ocorian is a dynamic and ambitious company that provides expertise and specialist solutions to meet the most complex challenges. We are committed to delivering exceptional client service and building long-lasting relationships.

Job Description

We are seeking an experienced Administrative Team Lead to join our team. The successful candidate will be responsible for managing the day-to-day operations of the office, providing administrative support to the team, and working closely with senior management to ensure a coordinated approach to various duties.

Main Responsibilities

  • Liaising with suppliers, ensuring contracts are reviewed before renewal and changes are recorded on our supplier system.
  • Monitoring office supplies, stationery, and IT equipment, obtaining approval, monitoring expense/budget, and placing orders when necessary.
  • Liaising with the landlord and cleaners in relation to maintenance, repairs, etc.
  • Monitoring and ordering access cards and office keys.
  • Financial responsibilities include invoice coding, seeking approval, filing, updating invoice log, monitoring expense/budget, and answering queries from the accounts team.
  • Collating employee expenses for approval and filing.
  • Monthly credit card reconciliations.
  • Petty cash control and reconciliation.
  • Diary management, setting up and scheduling of meetings, and hosting of visitors.

Required Skills and Qualifications

  • High-quality secretarial and organisational skills with the ability to work unsupervised and under own initiative.
  • The ability to work while under pressure, respond positively to changing priorities, and client enquiries.
  • The ability to gain a good knowledge and awareness of the professional services provided and the practicalities and nuances involved.
  • Very good current working knowledge of Outlook, Word, Excel, and PowerPoint.
  • Excellent communication and management skills.
  • The ability to keep clear and concise records, particularly while under pressure.

Benefits

We offer a competitive salary package and excellent benefits, including opportunities for career growth and development.

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