Team Administrator
3 days ago
The Role / Location
We wish to recruit an exceptional individual as a Team Administrator to support our Facilities Management (FM) department, based in our Head Office at 33 Molesworth Street, Dublin 2.
The team administrator must be proactive and capable of working on their own initiative as well as providing administrative support to the FM team. This role requires full daily support of secretarial and administrative duties, diary management and organisation within the department.
Key Responsibilities
- Organise facilities related documents, including contracts and maintenance records
- Prepare reports and templates for the FM department
- Attend monthly Management meetings - taking accurate minutes
- Provide administration support to the properties and staff across the managed portfolio
- Formatting emails, letters and reports
- Tracking and maintaining files
- Record keeping & keeping all files tracked and updated on a regular basis
- Support the team in the ongoing development and implementation of policies and procedures
- Assist with inputting/updating property information on our CRM and CAFM systems
- Proactive diary management, alongside timely optimised travel arrangements
- Assist with FM department invoicing
- Assist the team with tracking maintenance tasks across the portfolio
- Assist the team with any additional administration duties as they arise
Skills, Knowledge and Experience
- Previous experience in an administration or Executive Assistant role
- Ability to prioritise with good problem solving and decision-making skills
- Strong communication and interpersonal skills
- Must have excellent IT skills and software experience
- Experience in working on multiple projects simultaneously
- Have strong self-management, organisation and administration skills
- High attention to detail
- Strong team work skills
Savills Ireland is an equal opportunity employer.
Savills aims to attract, recruit and retain the best people from the widest possible pool of talent. As such, we are committed to creating an inclusive and diverse working environment for all employees by striving at all times to be an organisation which does not discriminate, values everyone's talents and abilities and where diversity is positively promoted.
-
Team Administrator
4 hours ago
Dublin, Dublin City, Ireland TN Ireland Full timeWe wish to recruit an exceptional individual as a Team Administrator to support our Facilities Management (FM) department, based in our Head Office at 33 Molesworth Street, Dublin 2.The team administrator must be proactive and capable of working on their own initiative as well as providing administrative support to the FM team. This role requires full daily...
-
Team Administrator
5 days ago
Dublin, Dublin City, Ireland Savills Full timeThe Role / LocationWe wish to recruit an exceptional individual as a Team Administrator to support our Facilities Management (FM) department, based in our Head Office at 33 Molesworth Street, Dublin 2.The team administrator must be proactive and capable of working on their own initiative as well as providing administrative support to the FM team. This role...
-
Administrative Team Lead
3 days ago
Dublin, Dublin City, Ireland CBTax Limited Full timeAbout the RoleWe are seeking an experienced Administrative Team Lead to join our team at CBTax Limited. This is a key role that will oversee and optimise office operations, ensuring a well-organised, efficient, and professional environment.As the primary point of contact for visitors, clients, and external stakeholders, you will provide a welcoming and...
-
Administrative Team Leader
3 days ago
Dublin, Dublin City, Ireland CBTax Limited Full timeAbout the RoleThe Senior Office Coordinator is a key position within our organisation, responsible for ensuring the smooth operation of daily activities.As the primary point of contact for clients and visitors, you will provide administrative support across teams and manage office resources.This is an excellent opportunity for an experienced office...
-
Administrative Team Lead
18 hours ago
Dublin, Dublin City, Ireland CBTax Limited Full timeAt CBTax Limited, we are seeking a highly skilled and experienced Administrative Team Lead to join our dynamic team. This is an excellent opportunity for an individual who is passionate about delivering exceptional support services and contributing to the growth of our organisation.About the RoleThe successful candidate will be responsible for overseeing and...
-
Team Administrator
1 week ago
Dublin, Dublin City, Ireland Lex Consultancy Full timeWe are working with one of the best known names in the Irish property sector to recruit a Team Administrator to support the Commercial Property department.Location – BallsbridgeHours – 9am – 5.30pm (some flex available on this)Flexibility to work from home on FridaysPermanent role.The ideal candidate for this position will have:2+ years Admin...
-
Team Administrative Assistant
1 day ago
Dublin, Dublin City, Ireland Adecco Ireland Full timeJob Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team in Dublin. As an Administrative Support Specialist, you will be responsible for providing essential support to the team by managing calendar scheduling, coordinating meetings, and assisting with event logistics. This includes handling resource...
-
Administrative Support for HR Team
11 hours ago
Dublin, Dublin City, Ireland Ascension Executive Recruitment Full timeWe are seeking an Administrative Support for HR Team member to join our team at Ascension Executive Recruitment. The role involves providing general administrative support to the HR team and assisting with key HR tasks.Key Responsibilities:Provide general administrative support to the HR team, including maintaining records and managing documents.Assist with...
-
Team support, administrator
4 weeks ago
Dublin, Dublin City, Ireland Cpl Healthcare Full timeTeam Support, AdministratorJob SummaryWalgreens Boots Alliance (Nasdaq: WBA) is an integrated healthcare, pharmacy and retail leader serving millions of customers and patients every day, with a 170-year heritage of caring for communities. WBA Tech Center (WBATC) is designed to support innovation in healthcare technology with the agility to respond quickly to...
-
Team support, administrator
3 weeks ago
Dublin, Dublin City, Ireland Cpl Healthcare Full timeTeam Support, AdministratorJob SummaryWalgreens Boots Alliance (Nasdaq: WBA) is an integrated healthcare, pharmacy and retail leader serving millions of customers and patients every day, with a 170-year heritage of caring for communities. WBA Tech Center (WBATC) is designed to support innovation in healthcare technology with the agility to respond quickly to...
-
Administrative Team Lead
3 days ago
Dublin, Dublin City, Ireland Ocorian Part timeCompany OverviewOcorian is a dynamic and ambitious company that provides expertise and specialist solutions to meet the most complex challenges. We are committed to delivering exceptional client service and building long-lasting relationships.Job DescriptionWe are seeking an experienced Administrative Team Lead to join our team. The successful candidate will...
-
Dublin, Dublin City, Ireland Link Personnel Full timeWe are seeking a highly skilled and experienced Legal PA to join our client's corporate practice group in their Dublin office.As a Legal PA, you'll provide administrative support to the team, including diary management, billing, client and matter inceptions, international travel arrangements, filing and archiving, and business development activities.You'll...
-
Legal Team Administrative Assistant
6 days ago
Dublin, Dublin City, Ireland Lex Consultancy Full timeInternational law firm are seeking a Legal AdministratorThis role will grow into a full Legal PA position supporting a Partner – an opportunity not to be missed if you are embarking on a career in Legal SupportThis is the ideal opportunity for someone who has spent 6-12 months in a mid-size firm and has some experience with legal admin and document...
-
Team support, administrator New
2 weeks ago
Dublin, Dublin City, Ireland CPL Full timeTeam support, administratorJob SummaryWalgreens Boots Alliance (Nasdaq: WBA) is an integrated healthcare, pharmacy and retail leader serving millions of customers and patients every day, with a 170-year heritage of caring for communities. WBA Tech Center (WBATC) is designed to support innovation in healthcare technology with the agility to respond quickly to...
-
Administrative Team Lead
11 hours ago
Dublin, Dublin City, Ireland Encore Fire Protection Full timeCompany OverviewEncore Fire Protection is an industry-leading, full-service fire protection company serving customers across the Northeast. Our mission is to provide exceptional service and expertise in fire safety and protection. We strive to be the best fire protection company in the industry.Salary and BenefitsWe offer a competitive pay rate commensurate...
-
Business Administration Specialist
11 hours ago
Dublin, Dublin City, Ireland Davy Full timeBusiness Administration Specialist - Investment TeamAbout UsDavy Group provides a broad range of services to clients across various sectors. Our business model is built around forging strong relationships with clients and developing the careers of future business leaders. Our culture emphasizes three key values: client success, one Davy, and building a proud...
-
Service Administrative Team Lead
4 days ago
Dublin, Dublin City, Ireland TN Ireland Full timeWe are looking for a seasoned Service Administrative Team Lead to join our team at TN Ireland. As a key member of our operations team, you will be responsible for leading a team of coordinators, managing day-to-day operations, and driving business results.Your primary responsibilities will include managing team workload, allocating tasks, conducting...
-
Administrative Support Team Manager
2 days ago
Dublin, Dublin City, Ireland September Consulting Ltd Full timeJob Description:This role plays a pivotal part in ensuring the seamless delivery of administration support to our Partners across various Practice group areas by overseeing the management of the firm's shared resource system.The ideal candidate will possess substantial experience in operations management within a professional services environment,...
-
Policy Administrator
2 days ago
Dublin, Dublin City, Ireland SS&C Technologies Full timeJob DescriptionAs a Senior Policy Administrator, you will be responsible for managing the administration of Pensions Scheme for our clients. This includes Onboarding of New Employers and Members, Contribution processing, In Service Withdrawals, and Retirement Processing.Develop and maintain a thorough understanding of our clients' products in order to...
-
15h Left Bookeeper
2 weeks ago
Dublin, Dublin City, Ireland Team Obair Full timeOur Client based in Dublin City Centre is currently looking for a Bookkeeper General Purpose: Responsible for maintaining credit control, manage debtor accounts & administration. Ensure all accounts are up to date and follow up on those that are not. To liaise with Management regarding overdue account Main Job Tasks & Responsibilities Reconcile Financial...