Team support, administrator

3 weeks ago

Dublin, Dublin City, Ireland Cpl Healthcare Full time
Team Support, Administrator

Job Summary

Walgreens Boots Alliance (Nasdaq: WBA) is an integrated healthcare, pharmacy and retail leader serving millions of customers and patients every day, with a 170-year heritage of caring for communities. WBA Tech Center (WBATC) is designed to support innovation in healthcare technology with the agility to respond quickly to WBA's operational needs through a 24/7 'follow the sun' model. WBATC optimizes pharmacy software platform operations by centrally managing selected digital pharmacy products.

Our people are the reason for our success, and our focus is to scale and grow our Dublin office, simultaneously delivering work for Walgreens. We believe in hiring great people, and we are looking to ensure everyone has the best possible experience of work, every day.

Together we strive to deliver "More joyful lives through better health"

TMO Team Support is a key role within the WBA Technology Centre TMO team, collaborating with the TMO team to advance initiatives, support day-to-day operations, and ensure the team functions effectively and efficiently. This role provides administrative support, manages documentation, and assists in project and transformation activities as needed. The position requires strong organizational skills and a proactive approach, making it ideal for someone interested in project management or transformation.

This is a hybrid position based in our Dublin 2 offices.

Job Description

What you will do:

1. Provide administrative support to the TMO team, including document management, updating records, and organizing project artifacts.
2. Coordinate, attend, and support team and project meetings by preparing materials, taking notes, and tracking actions.
3. Manage team calendars and schedules to ensure optimal coordination.
4. Conduct research and analysis to support TMO initiatives and assist in preparing formal documentation such as executive presentations and process flows.
5. Assist with periodic reporting, ensuring updates are accurate and timely.
6. Maintain TMO documentation in alignment with retention policies and processes.
7. Perform audits, compliance checks, and data collation related to TMO initiatives.
8. Provide executive support to the TMO Senior Lead, including managing tasks and priorities.
9. Support cross-functional and cross-tower initiatives to achieve strategic goals.
10. Facilitate communication among team members and with external stakeholders to ensure alignment.
11. Identify efficiency opportunities and support continuous improvement efforts.

What will make you successful

You will be able to:

1. Effectively organize and manage multiple administrative tasks simultaneously.
2. Collaborate across teams and communicate effectively with various stakeholders.
3. Maintain meticulous attention to detail and uphold high standards in documentation and governance.
4. Take initiative to identify opportunities for improvement and proactively implement solutions.

have...

1. At least 1 year of experience in team admin/support roles.
2. Strong written and verbal communication skills.
3. Proven ability to plan, execute, and close multiple tasks in a fast-paced environment.
4. A solid understanding of basic project management principles.
5. Proficiency in tools like Asana, SharePoint, Confluence, Miro, and the Microsoft Office Suite is preferred.

… be experienced with:

1. Supporting cross-functional teams and engaging with various stakeholders.
2. Navigating ambiguous environments and thriving in dynamic settings.
3. Working in project-focused or start-up-like environments.
4. Designing presentations and data visualizations (highly regarded).

What we offer

1. Career development opportunities within project and transformation management tracks.
2. A collaborative and innovative work environment focused on continuous improvement.
3. Exposure to cross-functional and global teams.
4. A hybrid working model with flexibility and a supportive team culture.
5. Competitive salary and comprehensive benefits package.

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so please don't hesitate to apply — we'd love to hear from you.

WBA Technology Centre is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, colour, age, family status, disability, religion, sex, sexual orientation, gender identity, nationality or ethnic origin.

Please apply directly through this advertisement or reach out to me for more information:

maria.oesterdahl@cpl.ie

#LI-MO1

#J-18808-Ljbffr

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