HR Support Specialist

1 week ago

Maynooth, Co Kildare, Ireland beBeeAdministrative Full time €40,000 - €60,000
HR Administrator Role

We are seeking a highly skilled HR Administrator to manage day-to-day administration, provide advice and guidance on policies, and assist the HR Manager.

  • Creating and maintaining employee personnel files, both soft and hard copies, in the company drive and HRIS system.
  • Assisting with high-volume recruitment through various platforms, creating and posting vacancies, screening candidates, scheduling interviews, and follow-ups.
  • Coordinating onboarding and induction processes, including offers of employment, setup of contract packs, and induction training schedules.
  • Liaising with Payroll to ensure setup of new employees, termination of leavers, and updates to employee details or circumstances.
  • Reporting and tracking weekly hours to ensure compliance with employment legislation.
  • Processing employee leave requests (maternity, paternity, parental, etc.) and ensuring proper tracking and recording on rosters for leave entitlements.
  • Reviewing alerts on the HRIS System to efficiently manage work permits, GNIB, Under 18, and other compliance factors.
  • Maintaining and updating personnel records and the HR Information System.
  • Ensuring all personnel forms, documentation, and employee files are up-to-date and correctly filed.
  • Drafting and updating Job Descriptions.
  • Maintaining all Health and Safety training records.
  • Issuing letters, forms, policies, and paperwork to employees and managers as needed.
  • Participating in HR projects as directed by the Group HRM.
  • Minuting meetings for the Group HRM when required.
  • Performing any other ad hoc duties assigned by the Group HR Manager.
  • Occasional travel to other sites may be required.

Required Education, Skills, and Qualifications:

  • A minimum of 2 years' experience in an administration role is essential.
  • Experience using HRIS systems and office software is advantageous.
  • A third-level qualification in Human Resources or office management is preferred.
  • CIPD qualification is an advantage.
  • High attention to detail and excellent time management skills.
  • Excellent communication and relationship-building skills.
  • Ability to work in a fast-paced environment.
  • Strong MS Office skills and knowledge of HRIS systems.

Benefits include free parking, subsidized lunch, discount rates at local hotels and restaurants, and spa facilities.

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