Senior Event and Exhibition Coordinator

1 week ago

Dublin, Dublin City, Ireland beBeeexhibition Full time €45,000 - €60,000

Job Summary:

We are seeking an experienced Event and Exhibition Coordinator to join our team. The successful candidate will work with national and international brands, delivering bespoke events and exhibitions.

Main Responsibilities:

  • Account management of clients, including effective communication and relationship-building.
  • Liaise with design teams and issue quotations for exhibition stands, ensuring seamless project execution.
  • Manage exhibition control documents and ensure adherence to plans, maintaining high standards of quality and professionalism.
  • Set and communicate timelines and priorities on every project, demonstrating strong organizational skills and attention to detail.
  • Travel to onsite inspections, providing expert guidance and support to clients and internal stakeholders.
  • Keep precise records of all communications, facilitating efficient workflow and decision-making.
  • Coordinate services for clients, encompassing logistics, plant hire, and other essential requirements.
  • Act as a point of contact for incoming communications, handling queries and issues with tact and diplomacy.
  • Order logistics services required by client, ensuring timely delivery and cost-effective solutions.
  • Organise logistics and plant hire for domestic shows, showcasing expertise in event planning and execution.
  • Control costs on individual jobs, optimising resources and reducing waste while maintaining exceptional service standards.
  • Liaise with the Production Team in finalising construction/installation, guaranteeing a smooth transition from planning to execution.

Requirements:

  • A minimum of 2-5 years' experience working in events/exhibition/conference-related roles, with a proven track record of success.
  • Bachelor's degree in Event Management or relevant field, with a strong foundation in industry principles and practices.
  • Proficiency in Microsoft Office and Excel, with excellent analytical and problem-solving skills.
  • Capacity to build and develop relationships with clients, fostering trust and loyalty through exceptional customer service.
  • Ability to work under pressure, prioritising tasks and managing multiple projects simultaneously while maintaining a high level of professionalism.
  • Able to work independently, taking initiative and ownership of tasks and responsibilities.
  • Positive attitude and team player mentality, with a willingness to collaborate and contribute to the success of the team.
  • Flexible approach to working hours, with adaptability and resilience in a fast-paced environment.
  • Excellent communication skills, both written and verbal, with the ability to articulate complex ideas and concepts clearly and concisely.
  • Full clean driving license, enabling travel to various locations and sites.

About the Role:

This is an exciting opportunity for a motivated and energetic individual to join our dynamic team. The successful candidate will benefit from excellent potential for long-term career progression within a supportive and collaborative environment.

Key Skills:

  • Event management and coordination
  • Exhibition planning and execution
  • Client relationship-building
  • Project management
  • Communication and interpersonal skills
  • Time management and organisation
  • Cost control and financial management
  • Logistics and plant hire
  • Teamwork and collaboration
  • Adaptability and flexibility

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