Administrative Support Professional

2 days ago

Dundalk, Louth, Ireland beBeeEngineering Full time €30,000 - €42,000
Job Description:

Our team is seeking a highly skilled and detail-oriented professional to serve as an Engineering Support Specialist. This role will provide comprehensive administrative support, ensuring effective communication, documentation control, and training management within the department.

Key Responsibilities:
  • Manage daily administrative tasks, supporting engineers and management to optimize workflow and departmental efficiency.
  • Review, update, and distribute engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
  • Oversee the issuance, tracking, and retention of engineering documents, ensuring accuracy, up-to-dateness, and compliance with document control policies.
  • Support procurement processes by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders for timely processing.
  • Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
  • Manage meeting room bookings for contractors and visitors without system access, as well as coordinate ad-hoc meeting requests and logistics to support departmental activities.
  • Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
Required Skills & Qualifications:
  • Leaving Certificate or equivalent secondary education qualification required.
  • A relevant third-level qualification in Engineering, Business Administration, Quality Management, or a related discipline is highly desirable.
  • Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Familiarity with document management systems and electronic quality management systems.
  • Experience with procurement processes and PO administration.
  • Knowledge of quality management systems and regulatory compliance.

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