Administrative Support Role

1 day ago


Birr, Uíbh Fhailí, Ireland beBeeAdministrative Full time €35,000 - €45,000
Job Title:

Clerical Officer Grade III

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The successful candidate will join a busy administrative team as a Clerical Officer Grade III in Birr, Co. Offaly.

This role offers the opportunity to work in a dynamic environment and contribute to the efficient operation of our administrative systems.

  • Maintain accurate and secure computer systems
  • Manage filing and administrative systems for efficient information access and security
  • Update residents' files and records, ensuring compliance with standards and GDPR requirements
  • Assist on reception, greeting, and directing patients, residents, families, and visitors professionally
  • Handle incoming calls, emails, and queries, directing them to the appropriate staff member
  • Provide efficient audio, copy typing, and word processing services for clinical and management teams
  • Schedule appointments, manage diaries, and coordinate meetings
  • Support nursing and clinical staff with administrative tasks
  • Assist with admissions, transfers, and discharges of residents, ensuring accurate and up-to-date records
  • Ensure confidentiality and security of patient and resident information
  • Prepare documentation, reports, and data for internal and external audits
Requirements:
  • Previous experience working in a medical/healthcare setting
  • Knowledge of medical terminology and understanding of healthcare systems
  • Excellent customer service and interpersonal skills
  • Strong organisational and diary management skills
  • Dictaphone typing/fast and accurate typing skills
  • Proficient IT skills (Word, Excel, PowerPoint, Outlook, database systems)
  • Strong understanding of GDPR, confidentiality, and data protection


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