Front Desk Support Specialist

2 days ago

Dublin, Dublin City, Ireland beBeeSupport Full time €26,000
Job Title

Front Desk Support Specialist

Description

This role offers an exceptional opportunity to provide administrative support to a dynamic team. We are seeking a highly organized and flexible individual to join our front desk team, ensuring a seamless experience for service users and staff alike.

The ideal candidate will possess excellent communication skills, be able to work independently, and demonstrate a strong ability to prioritize tasks effectively.

Responsibilities
  • To provide comprehensive administrative support to the team, ensuring all service users are treated with respect at all times.
  • To manage the intercom/fob system, relay messages, and maintain accurate records of service user interactions.
  • To oversee stationery and cleaning products orders, ensure timely deliveries, and maintain a clean and organized reception area.
  • To assist with routine clerical activities, including sending correspondence, photocopying, fax dissemination, typing letters, reports, and minutes.
  • To develop and implement effective systems to improve administrative efficiency and accuracy.
Requirements
  • A minimum of 1 year's experience in a similar role, utilizing Google Drive, email, Microsoft Suite (Excel, Word, PowerPoint), and other relevant software.
  • Excellent analytical skills, attention to detail, and proficiency in IT, including email in a professional capacity.
  • Ability to work as part of a team, demonstrating flexibility, adaptability, and a willingness to learn.
Benefits

We offer a range of benefits, including:

  • Pension scheme with employer matching.
  • Health cash plan, covering treatments including dental, optical, acupuncture, and more.
  • Life assurance, providing financial security for loved ones.
  • Maternity/Adoptive Leave: 18 weeks full pay.
  • Paternity Leave: 2 weeks full pay.
  • Sick Leave entitlements from day 1, increasing with length of service.
  • Employee Assistance Program (EAP): confidential counselling available 24/7.
About Us

We are a cross-border charity dedicated to supporting marginalized individuals, couples, and families experiencing homelessness. Our mission is to end homelessness and change lives.

Our values are based on four key principles:

  • We celebrate the potential of people.
  • We put our words into action.
  • We aim to take a wider role in civil society.
  • We believe in rights and responsibilities.

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