Freelance In-Person Event Coordinator

7 days ago

Dublin, Dublin City, Ireland beBeeEvent Full time €50,000 - €60,000

We are seeking a seasoned Event Manager to join our team in Dublin, Ireland.

Job Overview:

This is an exciting opportunity to work on complex, large-scale events and smaller executive-level intimate events. As a Freelance In-Person Event Specialist, you will be responsible for managing the logistics of our in-person events, ensuring a high-quality customer experience.

Key Responsibilities:
  • Manage event preparation, including virtual planning meetings and coordinating with all parties involved
  • Take ownership and responsibility of in-person events, including setup, alignment with the onsite team, tear down, cleaning site areas, problem-solving, and ensuring high-quality customer experience
  • Be the Visit.org representative, leader, and problem solver at events
  • Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner
  • Manage check-in process for in-person events, providing a warm and friendly welcome to guests
  • Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
  • Escalate issues to the Events Team when necessary to keep them informed or help problem-solve
  • Send consistent updates, photos, and videos to Events Team throughout event
Requirements:
  • Fluency in English and strong communication skills
  • Schedule flexibility with availability to work on a contract per-event basis, as needed
  • Experience in complex, large-scale events and smaller executive-level intimate events
  • Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience
  • Resourcefulness, ability to exhibit grace under pressure, and solutions-minded in ambiguous situations
  • Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly
  • Self-starter who is organized and detail-oriented
  • You love building relationships with customers and enjoy customer service
  • Experience with group facilitation and managing group dynamics
  • You are able to work flexible hours, including nights and weekends, as needed
  • Willing and eager to travel to various areas of the local region
  • You have super strong interpersonal and customer service skills, especially in fast-paced situations
  • Able to wear many hats and take on varied tasks and projects
  • Comfort being present and interacting with large crowds
  • Able to lift, slide, and carry up to 30 lbs.
  • Able to stand for an extended period of time

This is an on-location, in-person, per-event contract role in Dublin, Ireland. This role is open only to those candidates already based in Dublin, Ireland.

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