Site Operations Coordinator

1 week ago

County Dublin, Ireland beBeeFacilities Full time €28,000 - €33,000

This is a fantastic opportunity to excel as a key coordinator in our organization.

We are seeking an extremely organized and customer-focused professional who can manage day-to-day operations, provide support to other team members and handle client interactions.

Main Responsibilities:
  • Facilities Management:
    • Maintain the smooth daily functioning of our locations.
    • Coordinate maintenance, repairs and inventory management with suppliers and tradespeople.
    • Monitor stock levels and oversee cleaning teams for high safety and hygiene standards.
    • Manage meeting rooms, calendar, setup, on-site assistance, turnover, stock and catering facilitation.
    • Interact with building technology such as access control, phone systems, IT and printers.
  • Client Interaction:
    • Build direct relationships with clients from initial contact to ongoing support.
    • Conduct building tours, manage client onboarding, office setups and offboarding processes.
    • Provide first point of contact for client queries and support requests, escalating to management when necessary.
    • Meet and greet clients and their guests while ensuring compliance with health & safety and fire safety regulations.
  • Cross-Departmental Support:
    • Offer essential support and cover to front-of-house and mailroom staff.
    • Greet and manage clients, visitors and walk-ins as primary contact.
    • Handle mailroom duties like sorting, distributing and dispatching daily mail along with managing deliveries, collections and outbound items.
    • Provide general office administration and support to internal teams as needed.
    Requirements:
    • A highly customer-centric candidate with minimum 3 years administrative experience.
    • Experience in facilities management is desirable.
    • Organized, resourceful and comfortable working independently.
    • Navigating and remaining calm in pressurised or time-sensitive situations.
    • Prioritizing, scheduling and multitasking in a fast-paced environment.
    • A natural eye for detail and accuracy.
    • A strong sense of ownership and ability to follow tasks through to completion.
    • Comfortable supporting client needs and engaging new people.
    • Proficient in working with various technologies including hardware (comms room, phone system, data connectivity, scanners, printers) and cloud-based systems (CRM, Outlook, Teams, Microsoft tools, cloud-based team management and database platforms).
    • Excellent written and verbal communication skills and fluent in English.

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