Senior Legal Administrator

9 hours ago

Dublin, Dublin City, Ireland beBeeAdministrative Full time €50,000 - €60,000

Job Title: Senior Legal Administrator

Description:

  • We are seeking a highly organised and proactive administrator to support our senior legal partner.

About the Role:

The successful candidate will provide high-level administrative assistance, including comprehensive email and diary management, digital dictations, and travel coordination. They will also be responsible for expense management, billing processes, and client interaction.

Key Responsibilities:

  1. Personal Assistant & Legal Support: Provide administrative support to our Head of International. Manage email and diary. Take digital dictations.
  2. Travel Coordination: Proactively manage complex travel schedules, flights, accommodations, itineraries. Ensure all arrangements align with partner preferences.
  3. Expense Management: Prepare and submit detailed expense reports in a timely manner. Track expenses against budgets and client billing.
  4. Billing Processes: Manage AML requirements for client onboarding, conflict checks, Engagement Letters, invoicing, client account balances, follow up on payments.
  5. Client Interaction: Serve as a point of contact for clients. Coordinate with internal teams, marketing, finance, HR. Support business development efforts, CRM updates, client event coordination.

Requirements:

  • Minimum 4 years' experience supporting senior legal or similar professionals.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with legal billing software (3E).
  • Excellent attention to detail, organisation skills, and prioritisation.
  • Team player, self-starter, excellent communication skills.

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