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Financial Operations Director
2 weeks ago
Office Manager
Main Purpose of Job
To effectively manage, develop, motivate and lead the administration / office Staff. Relationships: Responsible to: Senior Executive Manager & C.E.O of JB Business. Responsible for: All Office Staff and Administration Staff Liaison with: HR Manager, Area Manager, Office employees and company auditors.
Main Tasks of Job
Oversee the accounts department team, ensuring financial ledgers are maintained and monthly accounting processes are followed. Provide overall leadership and supervision, with a hands on approach, to the entire office team. Responsible for the supervision of office employees, including the allocation of workloads, monitoring progress and performance, determining work priorities, paying particular attention to productivity, systems, efficiency, profitability and quality control through regular audits. To control and monitor the correct use of appropriate technology. To carry out stock checks on equipment and materials as required. To arrange/carry out the induction and on the job training with office staff, ensuring those are trained to required standards. To liaise with Human Resources promptly, with open communication and integrity. Involvement in implementation of new financial and operational systems. Co-ordinate escalation/identification of issues and advise Senior Management of potential/operational risks. Provide Business Analysis to improve processes, productivity and performance, and support effective decision making. Accountable for all tax and regulatory returns. Ownership of revenue reconciliation. Manage relationships with external and internal auditors, tax advisors, and other professional advisors. Prepare monthly management accounts including Profit and Loss Accounts, Balance Sheets and Cash Flow. Prepare weekly financial reports including forecasting of profits, cash and payroll. Preparation of monthly Accruals, Prepayments and Balance Sheet Reconciliations. Preparation of year end Accounts. Ensure a strong accounting and operational control environment to safeguard assets. Promote credible awareness of all company Policies and Procedures and Health and Safety Practices. Ensuring all employees have appropriate training and understanding on Policies and Procedures and Health and Safety Practices to secure compliance. Implement and follow up on CAPA plans in relation to any audit non-conformances outlined by you or other departments. Developing the business, assisting the Store Manager/Franchisee build relationships in local communities, assisting in the development of an LSM plan with the Manager/Franchisee for each store to generate business and goodwill in each community Oversees employee relations and customer complaints having the potential for significant impact on the business and takes the necessary action and advice to minimise effect. As required prepare weekly KPI reports, relative to; sales, productivity, man hours budgets, stock, margins, wastage. Attend weekly management meetings at Head Office, prepared and open to new challenges with a proactive mindset. To develop a suitable trained and responsible team. Action any issues that arises on a day-to-day basis. Ensure accident/incident investigations and report forms are completed as per policy. To ensure compliance with all legislation i.e. working time act rest periods, max working hours etc., equality legislation, grievance and disciplinary procedure. Ensure accurate records are maintained including time and attendance, time sheets, site minutes etc. To handle all staff disciplinary and grievances at a local level in accordance with company policy and communicate regularly with the Head Office HR Department.
