Strategic Property and Facilities Professional

1 week ago

Dublin, Dublin City, Ireland beBeeFacilities Full time €65,000 - €75,000
Job Title: Property and Facilities Manager

We are seeking a skilled professional to join our team as a Property and Facilities Manager. This role combines property expertise with coordination of nationwide facilities operations.

Key Responsibilities:
  • Procurement Management: Lead procurement activities in line with Irish public sector procurement rules, using eTenders for tendering of facilities-related goods and services.
  • Tender Documentation: Draft tender documentation including scopes, specifications, evaluation criteria, and business cases in collaboration with the Procurement Team.
  • Contract Management: Manage the full procurement lifecycle: tendering, evaluation, contract award, and supplier performance monitoring.
  • Purchase Requisitions: Create and manage purchase requisitions, verify supplier invoices, and reconcile transactions via the Integra Finance Management System.
  • Budget Preparation: Support budget preparation and financial reporting for Property & Facilities projects.
Facilities Management:
  • National FM Projects: Oversee and coordinate national Facilities Management (FM) projects through third-party contractors managed by the Property & Facilities Unit.
  • Work Specifications: Issue work specifications, secure quotations, liaise with contractors, verify work completion, and process related invoices.
  • Building Works Register: Maintain the Building Works Register, documenting upgrades, installations, and maintenance tasks.
  • FM Manuals: Administer FM manuals and ensure procedures reflect current standards and health & safety compliance.
  • Incident Response: Provide FM incident response support, ensuring safety protocols and professional management of issues.
  • Operational Aspects: Manage operational aspects of on-site facilities, including internal Fitness Zones.
Fleet Management:
  • Fleet Coordination: Coordinate fleet requests and oversee maintenance, servicing, insurance, tax, fuel cards, and toll tags to ensure full operational readiness and compliance.
Essential Requirements:
  • Experience: Minimum 3+ years' experience in procurement, with proven exposure to public sector tendering, ideally within a semi-state or Irish government department.
  • Knowledge: Strong working knowledge of eTenders, Irish public procurement regulations, and project administration.
  • Skills: Experience managing third-party service providers and multi-site operations. Proficient in financial systems (e.g., Integra or similar), Microsoft Office, and reporting tools.
  • Location: Must currently reside in Ireland and be eligible to work full-time.
What We Offer:
  • Competitive Salary: Highly Competitive Salary, benchmarked within the semi-state sector.
  • Public Sector Pension: Public Sector Pension Scheme with long-term security.
  • Annual Leave: Generous Annual Leave (starting at 24-26 days, rising with service).
  • Hybrid Working Model: Hybrid working model, Dublin City Centre HQ.
  • Well-being Supports: Access to well-being supports, training, and internal development opportunities.
  • Purpose-driven Work: Purpose-driven work in a high-impact national organisation.

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