Site Administrator/ Document Coordinator

4 days ago


Limerick, Limerick, Ireland beBeeDocumentController Full time €55,000 - €75,000
Job Role

A highly organized and detail-oriented Document Coordinator is required to manage and oversee all documentation related to a project or organization. The successful candidate will be responsible for maintaining document control systems, ensuring consistency and version control, compliance and accessibility.

Responsibilities:
  • Maintain and manage electronic and paper-based document control systems.
  • Ensure all documentation is correctly labelled, version-controlled and easily retrievable.
  • Monitor and update document registers and databases.
  • Distribute documents to relevant personnel and stakeholders as per project workflows.
  • Assist in preparing, editing and formatting documents.
  • Ensure compliance with industry regulations and company policies.
  • Liaise with internal teams, contractors and suppliers regarding document submissions and revisions.
  • Archive obsolete documents and maintain audit trails.

Data Management:
  • Collect and compile data from site reports, inspections and audits.
  • Support compliance reporting through accurate record-keeping and data tracking.
  • Prepare summaries of document control status for management review.

Requirements:
  • Proven experience in a similar role (typically 2+ years).
  • Excellent organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite.
  • Good communication skills, both written and verbal.
  • Ability to work under pressure and meet deadlines.


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