Administrative Assistant Manager

22 hours ago

Sligo, Sligo, Ireland beBeeAdministration Full time €40,000 - €60,000
Senior Executive Administration Role">

We are seeking a highly skilled and experienced Senior Executive Administrator to join our organization in Sligo. As a key member of our team, you will be responsible for providing administrative support to senior executives and contributing to the overall success of our organization.

Key Responsibilities:

  • Promptly screen and monitor communications, including emails, invitations, letters, and respond directly or advise management.
  • Research information as required online or via other sources.
  • Review, modify, and/or summarize presentations and other documents at senior management/board level.
  • Coordinate and schedule calendars, travel, and diaries, including business and personal arrangements.
  • Manage events and meetings, including setup, location, agenda, participants, and facility arrangements.
  • Provide clarity and feedback on actions and outcomes of events/meetings.
  • Serve as a liaison between management and stakeholders, including employees and consultants, as directed.
  • Manage recruitment for new team members.
  • Take responsibility for projects and actions to support management as required.
  • Work collaboratively with a range of internal and external colleagues and assist them in the interests of management.
  • Confidently relay instructions and direction from management to direct reports and other stakeholders in a firm and respectful manner.
  • Write and collate materials and proofread documents.
  • Manage accounts to a bookkeeping standard, including management of expense reports.

Requirements:

  • Seven years' plus experience in a senior executive role.
  • Strong IT skills, including Microsoft Office applications, Gmail, Calendar, iPhone or Android smartphone applications.
  • Excellent interpersonal skills and competent at building relationships with stakeholders, including employees, consultants, investors, and board members.
  • Highly organized and detail-oriented.
  • Able to multitask and prioritize well even in pressurized environments.
  • Excellent command of the English language, both written and spoken.
  • Proactively identified and resolve problems.
  • Car owner with full clean driving license.

For confidential discussion and more information on the role, please contact Noeleen Stewart.

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