Administrative Support Professional

23 hours ago

Kilkenny, Kilkenny, Ireland beBeeSecretary Full time
Job Summary

We are seeking an experienced and skilled Medical Secretary to join our team. The successful candidate will provide administrative support to a selection of Consultants across various specialities in our Hospital.

The Medical Secretary will be responsible for meeting, greeting and booking in patients on the day of the clinic in an efficient manner. They will have a clear understanding of the patient pathway throughout the Hospital and provide an efficient service in setting up and expansion of clinics as required.

Key Responsibilities
  • To be responsible for the medical secretary function for the Hospital suites.
  • Meet, greet and book in patients on the day of the clinic in an efficient manner.
  • Have a clear understanding of the patient pathway throughout the Hospital.
  • Provide an efficient service in setting up and expansion of clinics as required.
  • Deal with phone calls, and referral letters from GP's.
  • Request and gather information from other hospitals as required by consultants.
  • Handle cash payments for the consultants and ensure same is entered on the system and balanced daily.
  • Ensure that all billing of patients takes place on a prompt and regular basis and all patient accounts are kept up to date.
  • Complete any medical reporting required after consultations have taken place in a timely manner and ensure copies are sent to referring GP's and Consultants.
  • Deal with any patient enquiries as they arise as promptly as possible.
  • Maintain proper and efficient filing systems for each consultant as required.
  • Liaise with and maintain an excellent working relationship with other members of the hospital multi-disciplinary team ensuring a high level of patient service is maintained.
  • Work closely with the hospital referrals and scheduling teams strictly adhering to the hospital booking policy to ensure that all patients are booked within the correct timeframe.
Requirements
  • Medical Secretary or Business Secretarial Qualification
  • Excellent working knowledge of Microsoft Office Packages.
  • Experience of IPMS hospital system, Imeddoc and TPRO desirable.
Benefits
  • Competitive pay for the work employees do - base pay, performance related pay and premium pay where applicable.
  • Fully paid maternity and paternity leave for new parents.
  • Competitive Pension Plan, company funded Death in Service Benefit x 3 times.
  • Critical Illness cover for all employees up to the age of 66.
  • Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.
  • Enhanced annual leave up to a maximum of 27 days.
  • Flexible working opportunities to support you to work around external family commitments.
  • Opportunities for each employee to reach their career goals through continued learning and/or advancement.

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